JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Find your next move at JLL and build a fulfilling career

We’re JLL. We are a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.
At JLL, we value what makes you unique, and we are committed to give you the opportunity, knowledge and tools to own your success. Explore opportunities to advance your career from within, whether you are looking to move up, broaden your experience or deepen your expertise.

What this job involves
Internal point of contact for the department and team
Assist with onboarding processes of new team members
Support on administrative tasks including, but not limited to, meeting room booking, team meetings, track and distribute company gifts/coupons, inventory and tracking of department items and properties, arrangement of trainings, events, etc.
Support in contract preparation, tracking, management
Coordination of contract legal reviews and approvals
Chop application, delivery, preparing, and filing contracts and other documents
Project and payment setup
Track, request, coordinate monthly fee forecast updates for data entry on online company platform per monthly finance and review deadlines; verify actual billing and payment amounts against forecast
Track, obtain, process monthly billing, department and vendor payments, expenses per company policy and financial deadlines
Coordinate and communicate with vendors as necessary
Proactively raise any discrepancies observed for clarification
Demonstrate proficiency in the use and application of all PDS technology and any Client technology as required
Work as part of a team and demonstrate a proactive focus on meeting internal, client, and project requirements in a timely and cost-effective manner

Interested? An ideal candidate would need to have the following desired qualifications that include experience and technical skills:
Required
3-5 years of relevant experience is required
Ability to prepare and track budgets
Highly organized with strong analytical skills
Strong interpersonal skills with an ability to interact with executive level Clients, both external and internal
Organizational skills with the ability to identify and manage priorities
Excellent written and verbal communication skills including good English reading and email writing
Detail oriented
Ability to multi-task and proactively work both in a team and independently
Proficiency with Microsoft Office Suite – Excel, Word, Powerpoint
Willingness to learn and use company digital platforms
Eagerness to assist and support the team
Proactive and takes instruction well

Preferred
Engage confidently with internal and external stakeholders and see things from their perspective.
Are driven to succeed and love achieving challenging goals.
Bring a structured and organised approach to everything they do.
Communicate and collaborate to achieve success.
Thrive under pressure and deal effectively with tight deadlines and high expectations.
If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do, and we’re honoured to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.