Ukraine Job Openings
Dansk Flygtningehjælp
Administration Assistant
CONTRACT
October 25, 2024
DepartmentUkraine
WorkplaceMykolaiv
Contract TypeNational contract
Posted25 Oct 2024
Expires11 Nov 2024
Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.
DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.
DRC is currently looking for a Administration Assistant for its activities in Mykolaiv.
This position will be line managed by the Support Services Manager.
About the job
The Administration Assistant provides support for the daily functioning of the office and the implementation of DRC programs in the Southern region, in Mykolaiv office in the area of responsibility. Reports to the Support Services Manager, collaborates with the support team and program staff to ensure the timely completion of administrative tasks and provide the necessary support to other teams in his/her area of responsibility.
Your main duties and responsibilities will be:
To be successful in the role of Administration Assistant, we expect you to have at least 1 year of working experience in Administration, Supply Chain or any other relevant field, experience in NGO will be an advantage. Moreover, we also expect the following:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer:
Contract length: open ended contract after 3 month probation period.
Level: I – Non-Management
Designation of Duty Station: Mykolaiv - Full time based
Start date: As soon as possible.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.
Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).
Applications are open until 11th November 2024
Applications sent by email will not be considered.
We reserve the right to conduct further interviews before the deadline for submission of applications.
DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.
DRC is currently looking for a Administration Assistant for its activities in Mykolaiv.
This position will be line managed by the Support Services Manager.
About the job
The Administration Assistant provides support for the daily functioning of the office and the implementation of DRC programs in the Southern region, in Mykolaiv office in the area of responsibility. Reports to the Support Services Manager, collaborates with the support team and program staff to ensure the timely completion of administrative tasks and provide the necessary support to other teams in his/her area of responsibility.
Your main duties and responsibilities will be:
- Solving tasks in matters related to the rental of real estate, including the preparation of agreements with landlords and solving problems related to the rental of office and guest apartments.
- Support international employees with visa application, temporary residence permit, registration.
- Providing necessary administrative support to program staff regarding travel arrangements, booking tickets and accommodation, and proper reporting.
- Effective work with finance, logistics, and program departments to prepare for timely procurement of necessary materials and services.
- Assist with the organization of events (workshops, meetings, etc.).
- Support of the Support Services Manager and Area Manager in matters of administrative work.
- Monitoring compliance with the organization's international code of conduct, internal and donor instructions/procedures regarding DRC procurement, to avoid conflicts of interest.
- Other administrative tasks that may be assigned by the line manager.
To be successful in the role of Administration Assistant, we expect you to have at least 1 year of working experience in Administration, Supply Chain or any other relevant field, experience in NGO will be an advantage. Moreover, we also expect the following:
- Good knowledge of Microsoft Programmes (E.g. Excel and Word), experience working with ERP-systems will be an advantage.
- Cultural sensitivity and ability to work in a cross-cultural environment.
- Advanced English proficiency.
- Fluency in Ukrainian language.
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer:
Contract length: open ended contract after 3 month probation period.
Level: I – Non-Management
Designation of Duty Station: Mykolaiv - Full time based
Start date: As soon as possible.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.
Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).
Applications are open until 11th November 2024
Applications sent by email will not be considered.
We reserve the right to conduct further interviews before the deadline for submission of applications.
DRC as an employer
Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 40 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.By working in DRC, you will be joining a global workforce of around 8000 employees. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.
New Job Alerts
Інтерньюз-Україна
Senior Strategic Lead on Parliamentary Reform for the USAID/ RADA Next Generation (RANG) Activity
November 19, 2024
View Job Description
Mercy Corps
Monitoring & Results Measurement (MRM) Manager FCDO Ukraine - Nexus Durable Solutions Initiative
November 19, 2024
View Job Description
Raiffeisen Bank Ukraine
Менеджер з обслуговування приватних клієнтів (ст. м Печерська)
FULL TIME
November 19, 2024
View Job Description
Materialise
Senior Software Development Engineer С++
FULL TIME
November 19, 2024
View Job Description
Edvantis
Senior Full-Stack Engineer (Angular/Vue.js/Node.js)
FULL TIME
November 19, 2024
View Job Description
Looking for similar job?
Dansk Flygtningehjælp
Administration Assistant (re-advertisement)
CONTRACT
October 16, 2024
View Job Description
Norwegian Refugee Council
Administration Assistant Ukraine Lviv
October 10, 2024
View Job Description
GFA Consulting Group
Project Administration Officer – 18 month – Ukraine
October 24, 2024
View Job Description
GFA Consulting Group
Project Administration Officer – 18 month – Ukraine
October 24, 2024
View Job DescriptionSee What’s New: Dansk Flygtningehjælp Job Opportunities
Dansk Flygtningehjælp
Safeguarding and Code of Conduct Manager
CONTRACT
November 19, 2024
View Job Description
Dansk Flygtningehjælp
Shelter and Settlement Officer
CONTRACT
November 19, 2024
View Job Description
Dansk Flygtningehjælp
Monitoring, Evaluation, Accountability and Learning Operations Manager (re-…
CONTRACT
November 19, 2024
View Job Description
Dansk Flygtningehjælp
Information Management Specialist (Full Stack Developer (TypeScript/React))
CONTRACT
November 19, 2024
View Job Description
New Job Alerts
Інтерньюз-Україна
Senior Strategic Lead on Parliamentary Reform for the USAID/ RADA Next Generation (RANG) Activity
November 19, 2024
View Job Description
Mercy Corps
Monitoring & Results Measurement (MRM) Manager FCDO Ukraine - Nexus Durable Solutions Initiative
November 19, 2024
View Job Description
Raiffeisen Bank Ukraine
Менеджер з обслуговування приватних клієнтів (ст. м Печерська)
FULL TIME
November 19, 2024
View Job Description
Materialise
Senior Software Development Engineer С++
FULL TIME
November 19, 2024
View Job Description
Edvantis
Senior Full-Stack Engineer (Angular/Vue.js/Node.js)
FULL TIME
November 19, 2024
View Job Description