Ukraine Job Openings
University Research Co., LLC - Center for Human Services
Director of Finance and Grants Administration, USAID, Mental Health Activity (MHA), - Proposal
August 13, 2024
Hours: Regular/Full-time
Salary: Commensurate with required experience and qualifications
Reports to: Chief of Party
University Research Co., LLC (URC)
URC is a globally recognized leader in healthcare quality improvement. Since 1965, we have been committed to building and sustaining resilient health systems by collaborating with partners to implement science-driven, scalable solutions tailored to local needs. We embody our core values: Respect, Integrity, Innovation, DEIA (Diversity, Equity, Inclusion, and Accessibility), Collaboration, Accountability, and Performance Excellence.
Salary: Commensurate with required experience and qualifications
Reports to: Chief of Party
University Research Co., LLC (URC)
URC is a globally recognized leader in healthcare quality improvement. Since 1965, we have been committed to building and sustaining resilient health systems by collaborating with partners to implement science-driven, scalable solutions tailored to local needs. We embody our core values: Respect, Integrity, Innovation, DEIA (Diversity, Equity, Inclusion, and Accessibility), Collaboration, Accountability, and Performance Excellence.
Overview:
URC is searching for an experienced Director of Finance and Grants Administration (DFGA) for the anticipated five-year $50-99M USAID Mental Health Activity (MHA) in Ukraine. The purpose of this activity is to accelerate the development of a modern, evidence based, integrated mental health system in Ukraine that will foster enhanced accountability, efficiency, and transparency to effectively address the evolving mental health challenges faced by Ukrainians amidst and after the conflict.
Responsibilities:
Reporting to the Chief of Party, the DFGA will provide overall financial management, compliance, grants administration, human resources, and operations oversight. S/he is responsible for ensuring that USAID requirements for budget planning, monitoring, and reporting are fully met in a timely manner, and the establishment and management of financial, operational and administrative systems that support the activity. S/he is also responsible for donor compliance, mainly for finance and operations. S/he will be ultimately responsible for running smooth, efficient, and compliant activity operations. Specific responsibilities include, but are not limited to, the following:
Leadership and Management
URC is searching for an experienced Director of Finance and Grants Administration (DFGA) for the anticipated five-year $50-99M USAID Mental Health Activity (MHA) in Ukraine. The purpose of this activity is to accelerate the development of a modern, evidence based, integrated mental health system in Ukraine that will foster enhanced accountability, efficiency, and transparency to effectively address the evolving mental health challenges faced by Ukrainians amidst and after the conflict.
Responsibilities:
Reporting to the Chief of Party, the DFGA will provide overall financial management, compliance, grants administration, human resources, and operations oversight. S/he is responsible for ensuring that USAID requirements for budget planning, monitoring, and reporting are fully met in a timely manner, and the establishment and management of financial, operational and administrative systems that support the activity. S/he is also responsible for donor compliance, mainly for finance and operations. S/he will be ultimately responsible for running smooth, efficient, and compliant activity operations. Specific responsibilities include, but are not limited to, the following:
Leadership and Management
- Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the activity;
- Ensure that a system is in place for regular performance assessment of staff, including providing technical support and opportunities for development;
- Develop, coordinate and implement plans for the control, monitoring and reporting of financial operations to include controllership, treasury and budgets (work plan budgets, operating budgets and overall activity budget);
- Ensure that all financial information is consolidated on time and provided to the COP as appropriate for analysis and dissemination;
- Provide guidance to and overall supervision of the activity finance, grants, human resources, administration, operations (procurement, transport, ICT, inventory, safety & security, stores/warehousing) and sub-award teams;
- Provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement and HR & administrative procedures;
- Monitor the security situation and oversee implementation of security measures, including appropriate reporting;
- Ensure timely dissemination of and training on new initiatives/guidelines and policies and monitoring of implementation;
Financial Oversight
- Oversee the timely review, approval and submission of all internal financial reporting requirements, including monthly field reports, E-draws etc.;
- Review the finance policies and procedures to ensure efficiency and effectiveness;
- Direct the timely and accurate preparation and approval of all donors' financial reports in respect to accounting, legal and contractual requirements;
- Establish and maintain professional banking relations; plan and monitor cash needs ensuring cash flow requirements of the activity are met for smooth implementation of activities;
- Provide the management team with monthly financial reports including overall activity budget status (budget tracker), work plan budgets’ status and ensuring potential issues are identified and addressed;
- Work closely with senior management to develop and monitor annual work plan budgets, operating budgets and budget updates;
- Perform final financial reviews of budgets prior to approval and submission;
- Perform internal audits and reviews, as required, to ensure compliance with company standards, donor requirements, and internationally accepted accounting practices;
- Work with management to develop and implement strong systems of internal controls and ensure general management of risk and control environment.
Sub-award Management Oversight
- Ensure adequate sub-award development processes, monitoring and management systems to ensure effective and timely issuance, reporting and oversight of all sub-awards;
- Monitor effective oversight and support to recipients of sub-awards by the activity to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations;
- Monitor the timely submission of accurate financial and activity reporting by sub-award recipients;
- Provide capacity building support to sub-grantees in sub-award management to be compliant with donor rules and regulations.
Operations Systems Quality Oversight
- Assess and monitor compliance with company and donor operational policies and procedures through field visits and report reviews;
- Review performance of operations functions to identify strengths and weaknesses; support management team and implementing partners to replicate the former and address the latter;
- Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted;
- Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures, and appropriate spending.
- Oversee work of the security firm to provide day-to-day guidance and support to the MHA team during full scale Russian invasion and recovery period.
Qualifications:
Required Experience and Qualifications
Required Experience and Qualifications
- MBA or Master’s degree in Business Administration, Accounting, Finance, or related field;
- At least 10 years of relevant technical experience managing regulatory, contractual, legal and financial compliance requirements associated with USG funding including in-depth knowledge of USAID financial management rules and regulations experience;
- Diverse background in operations, with strong understanding of finance, administration, supply chain, human resources, information communication technology, and project management processes;
- Significant experience in financial monitoring, budget systems, and internal controls;
- Experience managing and monitoring sub-awards, including international and local partners;
- Excellent oral and written communication skills in English and Ukrainian;
- Demonstrated strong analytical, interpersonal and multi-tasking skills;
- Demonstrated flexibility in responding to donor’s financial requests;
- Excellent leadership skills and demonstrated ability to manage and work effectively in team situations;
- Proven ability to prepare budgets, contract/sub-contracts and donor financial reports;
- Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues;
- Excellent computer skills, particularly Microsoft Office applications, accounting software such as Quick Books and internet skills.
Citizens of Ukraine are encouraged to apply.
Only shortlisted candidates will be contacted. Unless otherwise directed we will retain your CV in our database for future opportunities.
URC is proud to be an Equal Employment Opportunity employer.
We value and seek diversity in our workforce
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