United Kingdom Job Openings

Hamilton Specialist Referrals

Client Care & Administration Team Leader

High Wycombe

FULL TIME

October 11, 2024

Client Care & Administration Team Leader

Hamilton Specialist Referrals, High Wycombe, South East

Discipline: Non-clinical Support

Full Time

£35,000 per annum

We are seeking a proactive and experienced Client Care and Office Administration Team Leader to join our dynamic team. This is a crucial role in ensuring the smooth and efficient operation of the hospital, providing leadership and support to the client care and administrative teams. You will play a key role in developing and improving team functions, enhancing the client experience, and supporting the clinical team in delivering outstanding care.

Become a Leader

As the Team Leader, you will directly manage the client care, office, and admin teams. You will be responsible for driving efficiency, ensuring high standards are maintained, and continuously looking for ways to improve processes that benefit both the team and the hospital. Additionally, you will focus on the professional development of your team, ensuring that everyone is equipped with the skills and knowledge to excel in their roles.

Key Responsibilities:

Lead, support, and manage all Client Care and Office Admin staff, including handling HR-related matters such as rotas, performance reviews, appraisals, and training.
Provide comprehensive onboarding and initial training for new team members and identify ongoing development opportunities to maintain high skill levels.
Monitor team performance to ensure smooth and effective service delivery. Continuously review processes to identify improvements that enhance hospital efficiency and the client experience.
Act as the first point of contact for client complaints, working with the Business Relationship Manager to investigate, respond, and resolve issues in a timely and professional manner.
Work closely with clinical teams to ensure effective communication between front-of-house and the hospital’s clinical services, helping to manage diaries and procedures.

What We’re Looking For

We are seeking a candidate with proven experience in a leadership role within client care, administration, or a similar environment. The ideal candidate will have strong organisational skills and the ability to manage multiple tasks and priorities efficiently. Excellent communication and interpersonal skills, paired with a client-first approach, are essential. You should have experience in complaint handling and problem resolution, along with a proactive, solutions-oriented mindset focused on continuous improvement. Competence in using relevant software, such as Easyvet, is a plus.

Working Hours

This full-time role consists of 40 hours per week, over 5 days. The hours will be worked within the practice opening hours which are 8:00am – 8pm Monday to Friday. How the hours are worked can be discussed.

Because Our Employees’ Matter

We recognise that our people are fundamental to the success of our business. Investing in our people, premises and processes is at the heart of what we do.

In addition to a competitive salary of £35,000 per annum, you will benefit from:

Work Life Balance

6.6 weeks annual leave plus additional time off for your birthday

Wellbeing

Private medical insurance
Enhanced family-friendly policies, including maternity/ paternity/ adoption/ shared parental and surrogacy pay
Cycle to work scheme
Initiatives focused on employee wellbeing
Non-accidental injury support

Development

Learning and development opportunities via the IVC Evidensia Academy
Access to Vetlexicon - our encyclopaedia provider
Infection prevention and control programme
Quality Improvement Programme

Professional Memberships

VDS Cover
RCVS Fees

Additional

Pawsome Benefits - reward gateway giving discounts and cashback with 100's of retailers
Pension scheme
Discounted staff pet care

As a BAME and LGBTQ+ inclusive employer, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.

Hamilton Specialist Referrals

Cressex Business Park, Halifax Road, High Wycombe, HP12 3SD, United Kingdom

Animals treated

Small animals

Any questions before ing?

Speak to Bethany Baker from our recruitment team who would be happy to help you with any questions you have before ing for this role.

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