United Kingdom Job Openings
CBRE
Contract Support Coordinator (12 Month FTC)
London
FULL TIME
September 6, 2024
Responsible for coordination of human resource related activities. Raising purchase orders and tracking through to processing supplier invoices / recording / filing and preparing for billing.
Supports Account Manager by compiling reports, initiates routine correspondence specific to department; compiles, analyzes, and prepares data for administrative reports and presentations.
Very customer focused as position interfaces with client and cross portfolio colleagues.
Duties to include:
- Provides administrative support to the Hard Services team and customer.
- Responds to general inquiries concerning area activities in accordance with established policies and procedures.
- Assists in budget preparation, reporting, control of records, statistics and personnel changes.
- Manages departmental technical systems such as; platform web-page, reference manuals, and shared support network drive.
- Prepares and develops administrative platform policies andprocedures.
- Provides support during new hire indoctrination process to include network access, email /phone setup, equipment & uniform orders, vehicles, access badges, and p-cardplacement.
- Assists in planning, coordination and execution of departmental events and employee recognition programs.
- Maintain calendar schedule and distribution lists for assigned personnel.
- Assists in screening and onboarding new employees.
- Management of upload and download of CMMS Data
- Perform additional job duties as requested.
- Must possess excellent oral, written and interpersonal skills.
- Able to listen and respond well to inquiries from internal and externalclients.
- Able to maintain confidentiality of data interjected at the contract support level, prior to being reviewed by management personnel.
- Requires general knowledge of financial terms andprinciples.
- Under general supervision, follows established procedures and applies general principles, theories and concepts.
- A high level of initiative
- Minimum 5 years’ experiencein Facilities / Building Services administration
- Intermediate experience with Microsoft Office programs.
- A smart presentable appearance
- Advanced communication skills with a full understanding of customer needs & expectations
- Ability to comprehend and act upon both verbal and written instructions
- Enthusiasm and demonstration of pro-activity, diligence and alertness, with the willingness to participate in appropriate training schemes
- Integrity, honesty and punctuality is also expected
- Strong communication skills and the ability to deal with all levels of staff.
- Reliable and conscientious
About CBRE:
As one of CBRE’s core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.
CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry’s top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune’s “Most Admired Companies” for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”
Application Process:
Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.
Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.
No agencies please.
Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
#GWSEMEA
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Accreditation or degree from a two-year program with emphasis in accounting or finance required plus a minimum of one year accounting or finance experience required. Degree from a four-year college or university program with an emphasis in accounting, finance or related field preferred.
CERTIFICATES and/or LICENSES
None
COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Ability to effectively respond to basic inquiries or requests, and successfully convey and explain system and accounting issues to non-system users.
FINANCIAL KNOWLEDGE
Requires basic knowledge of accounting terms.
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to comprehend, analyze, and solve basic problems in standard and non-standard situations. Requires basic analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Advanced organizational skills, attention to detail, and openness to new ideas and procedures.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
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