United Kingdom Job Openings

HDR

Document Controller

London

FULL TIME

August 28, 2024

Document Controller
- (181037)

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organisation makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
As a Document Controller you will have the opportunity to assist the company in the delivery of its key objectives in compliance with internal quality management systems, project requirements and industry best practice. Support our internal teams to achieve prompt completion of the project by undertaking daily administration and information management activities.
You will be part of an organisation that is 100-percent employee-owned, that supports and creates many opportunities for you to advance, succeed and fulfil your career aspirations.

In the role of Document Controller you will

Support project teams in efficiently managing, storing and distributing project information in line with agreed company process.
Support project teams in the management of key software platforms with particular emphasis on tracking key deliverables identified on a project-by-project basis.
Provide an effective, efficient and professional support service to all internal and external customers, whilst maintaining high level of quality and service.
Carry out quality assurance checks on project information
Upload and download of information from a common data environment/ electronic document management system
Prepare and collate information as required
Maintain control of records, schedules, registers and relevant information
Follow HDR and project information management processes and procedures
Assist with the configuration and setup of projects across a variety of data platforms
Assist in project performance reporting
Liaise with project team members to anticipate issues and plan around project deliverables/ programme
Transfer of information across information management platforms as required by projects
Managing and tracking of the project issues recorded in the information management tool
Identifying misinformation against a tracker and actively chase relevant parties for this information.
Provide support in the delivery of key objectives in compliance with the quality management systems on key projects
Deliver basic user training and provide general document control guidance to the wider team.

Preferred Qualifications

EDMS experience on one or more platforms such as Asite, 4Projects, BIM360, Aconex, Procore, BCDE, Kahua etc.
Robust working knowledge of Microsoft 365 Suite
Minimum 12 months experience in Document Controller role (experience in Construction or Engineering industry would be highly advantageous)
Able to communicate effectively, while being open, honest and receptive to direction, support and influence.
Demonstrates an understanding and confidence of client needs and has a high service orientation.
A positive attitude and takes ownership and accountability for work performance.
Works with colleagues cooperatively in own department and the wider organisation.
Driven to seek out information and carries out research to the level required to achieve objectives. Is keen and open to innovation and creativity as part of their role.
Implements and adapts to new ideas and ways of working at individual, team and organisational level.
Prioritisation and time management
Good communication skills
Good organisation skills

Required Qualifications

Associate's degree in a related field
Experience with Microsoft Office
An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location:United Kingdom-England-London

Industry:Administrative

Schedule:Full-time

Employee Status:Regular

Business Class:Marketing and Admin

Job Posting:Aug 28, 2024

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