Administrative Assistant – Salary Based on experience
Hours of work 0200 – 1000 Total 48 hrs with 1 hr a day paid break.
Salary £29000.00 - £33000.00
Select Poultry & Meat Ltd, based in Hainault Business Park, Ilford, Essex supply quality meat products into the catering sector, supplying over 400 of the county’s finest Pubs, clubs, restaurants and general caterer’s kitchens.
Our small back-office team are looking for a diligent, responsible invoicing Administrative Clerk to perform a variety of daily tasks.
The hours will be 0200 - 1000 Monday to Saturday.
The main duties of the Admin Clerk would be the daily invoicing of all goods providing support, structure to the role for the Night shift management, transport and day shift operational overlap. Liaising with TM and drivers on queries and departures.
This is an office-based factory role, in a temperature-controlled environment and the candidate must poses a passion for learning and developing systems.
Your daily duties will include:
1. Diligent processing and checking of PO tickets on the desk and on emails against invoice.
- Checking customers that have sent emails with no customer address and correcting
- Adding delivery notes, sample requests and orders to the COD book
- Find any orders that cannot be found on the system
- Substitutions of products that need a decision with management and updating records
2. Checking email:
- Checking the orders inbox for any late orders that need to be put on the system
3. Printing third party Courier manifests for the day’s collections and tonight’s deliveries for the production teams
4. Completing all orders on the system that haven’t been completed and printed for the routes outstanding and drivers in the correct order.
- Adding any collection requests or special information to Invoices prior to printing.
5. Sorting invoices once printed:
- Placing them in the correct route and pigeon hole.
6. Checking orders left by the night shift with Dimensions (System)Check departments tickets that are not completed on dimension with the tickets that are in the production rooms to ensure they match up.
7. Send out daily update list on Whats App group
- Once completing and filling the route list on the excel document, then send updates to the back office and transport groups advising what is finished and what’s left
8. Complete all orders left by the night shift
- Completing the orders to enable the printing of invoices. (Sometimes you will need to go into the dispatch area to pack and submit the goods through the scale).
9. Discuss any balances with the night manager to decide if we will send a substitute or send later / following day.
10. Send balance list by email to balance group so everyone is aware of the balances
11. Sending Balance emails to customers i.e. Products that are not available for that day’s delivery.
12. Commit second wave of courier invoices between 0900 – 1000 so a transfer can be done afterwards.
13. COD, delivery note, Book ensure upto date and all information correct, name, date, route, product descriptions, weight or unit with totals
- Collect cash from drivers daily: Receive cash with yellow copy of the COD Book and pass to accounts
14. Monitor stock of printer paper, Minimum of 5 cases before reordering so we never run out. (Order with OM 4/6 weekly)
15. Assist with scale resets and system improvements as required and perform any other duties as reasonably requested.
16. Creating and sending statements
17. Answering calls and enquiries
Job Type: Full-time
Pay: £29,000.00-£33,000.00 per year
Benefits:

• Bereavement leave
• Company pension
• Employee discount
• Free parking
• On-site parking

Schedule:

• Every weekend
• Night shift

Ability to commute/relocate:

• Ilford: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you calm, well organised with an eye for detail?

Education:

• GCSE or equivalent (required)

Experience:

• Invoicing: 2 years (required)

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person