ABOUT REDDIE & GROSE LLP


Reddie & Grose LLP is an internationally renowned firm of European and United Kingdom patent, trade mark and design attorneys.
Our experienced team of over 100 IP professionals based in London, Cambridge, Munich and The Hague includes specialists in a wide range of technical disciplines. We offer services for a wide range of industries, with particular strengths in electronics and software, mechanical engineering, chemistry, pharmaceuticals and biotechnology. Our trade mark team provides specialist advice on branding and trade mark work; we also have a specialist team handling plant variety protection.
We handle the full range of IP rights for a global client base ranging from SMEs starting to consider IP through to large corporations with rights in over 100 countries. Our services range from investigating competing rights, handling oppositions, drafting and filing applications, and maintaining portfolios. We resolve disputes about IP, working closely with other leading legal firms if it becomes necessary to resort to the courts.
We understand work-life challenges and are sensitive to how work can impact your personal life. We respect this and will always encourage a good work-life balance. Our workplace is one where fairness, respect, equality and dignity are promoted and are part of the firm’s everyday goals and behaviour. There is a welcoming culture where we recognise that the different backgrounds, values, attitudes, skills and experience of our staff means they bring a unique perspective to work issues.


TRAINING AT REDDIE & GROSE


Reddie & Grose has an excellent reputation for training and we pride ourselves on the training we provide across all areas of the firm.


OUR VALUES


At Reddie & Grose LLP, our commitment to fostering an inclusive and diverse environment is anchored in our core values. These values were established through the collective contributions and insights of everyone at our firm.


BE OPEN
We want trust to be at the core of our firm and we believe clarity and transparency in our decisions and actions are key to building it.


BELONG TOGETHER
We actively foster a friendly working culture where we create opportunities for people to connect, collaborate and belong. Our commitment to diversity, equity and inclusivity drives us to continually improve our culture, ensuring that everyone feels heard and welcomed.


EXCELLING FOR CLIENTS
We are a team who excel at meeting our clients’ needs, proudly offering bespoke and high-quality services. Driven by continuous improvement and an unrelenting commitment to quality, we prioritise opportunities for our clients.


LEADING THE WAY
We empower our people to lead the way, nurturing a culture of curiosity and a relentless pursuit of knowledge and continuous learning.


EQUALITY, DIVERSITY, INCLUSION & BELONGING


Reddie & Grose LLP is an equal opportunities employer. It is essential that equality of opportunity and the absence of unfair discrimination be at the core of all the firm’s policies and activities. We value diversity and ensure that all employment decisions are based on merit, competence, and potential. Every individual's uniqueness enhances our collective strength. We are members of IP Inclusive and have been actively involved in Women in IP, IP & ME, IP Out and IP Ability.

STAFF BENEFITS

• 26 days annual leave plus all bank and public holidays
• Remote home working (40% office / 60% working from home)
• Discretionary Christmas bonus
• Family Friendly Policies
• Private Pension Scheme (with optional salary sacrifice)
• Semi-annual meetings with a Pensions Advisor
• Group Life Assurance (3 x salary)
• Cycle to work scheme (salary sacrifice scheme)
• Eye care vouchers
• Employee Assistance Programme
• Employee Benefits Platform
• Paid charity leave day
• Active social events calendar
• Interest free season ticket loans
• Private medical scheme
• Access to cycle store and shower facilities
• Positive culture for work-life balance
• Daily delivery of fresh fruit

JOB TITLE: Accounts Payable Clerk


DEPARTMENT: Finance


REPORTS TO: Finance Manager


WORKING HOURS: 09:30 to 17:30



JOB SUMMARY


Working as part of a team within the finance department to ensure the smooth operation of the accounts payable function. Reporting to the Finance Manager, the post holder will ensure that accounting documents are collated, processed and paid in a timely and efficient manner.


KEY RESPONSIBILITIES


This is a hands on role and is part of a small team. The Accounts Payable (AP) Clerk is responsible for the day to day running of the accounts Payable function for the firm and its subsidiaries. Processing of Supplier invoices and staff expenses, compilation of weekly payment runs and full reconciliation of the Creditors ledger. The AP Clerk is also expected to provide cover for other members of the team during times of absence.
Further duties to include but not limited to:

• Processing of all invoices and expenses in the Accounting system (100 – 200 per week)
• Ensuring invoices are coded accurately and have the relevant approval
• Preparation of payment runs in accordance with the department’s schedules
• Process payment runs within the Firms banking software ready for approval by partners
• Day to day Management of the Accounts email account
• Distribution of queries to the relevant team member
• Reconciliation of supplier statements
• Responding to all supplier queries
• Assist members of the firm with any invoice information required
• Preparation of monthly aged creditors report
• Maintenance of exchange rates within the companies systems
• Provide support in the processing of company credit cards
• Assist in the year end audit process as necessary
• Assist with accounting system upgrade and migration projects
• Provide cover to the wider team during busy times or annual leave

In addition, any other duties a Director, Manager or Partner may reasonably ask of you.



SYSTEMS USED:

• Microsoft Office (Outlook, Teams, Word, Excel, Power Point)
• Infor Sun Systems
• Infor Q&A
  
• Lloyds On-line Banking System
• Intranet (Share Point)

PERSON SPECIFICATION: SKILLS AND EXPERIENCE



Essential:

• Have approximately 5 years of experience working in Accounts Payable
• Must have prior experience working as a sole Accounts Payable (ideally in a small finance team)
• Experience of using accounting software (ideally with some exposure to Sun Accounts)
• Proficient in Microsoft excel (vlookups, xlookups, SUMIFS, Pivot Tables, Formulas)
• Capable of dealing with general problems or queries where appropriate
• Ability to work with limited supervision and manage own workload

Desirable:

• Educated to A-level standard (or equivalent), with GCSE grades A-C (or equivalent) in English & Maths
• Experience within a professional services environment (ideally within a legal environment)
• Experience with Infor Sun Systems accounting software
• A good understanding of Lloyds on-line banking platform
  
• Experience of working in a multi-currency environment

CORE COMPETENCIES – VALUES


Be Open:

• An excellent communicator (oral and written)
• Demonstrate open and honest communication

Belong Together:

• Team player, appreciating the goals of the greater department
• Foster an atmosphere of collaborative working

Excelling for clients:

• Attention to detail, whilst ability to keep perspective and make informed decisions
• An ability to prioritise tasks effectively, working within tight deadlines and perform well under pressure
  
• Personable, organised, self-motivated, with ability to use own initiative

Leading the way:

• Naturally curious and eager to learn

STATEMENT


This job description is issued as a guideline to assist you in your duties, it is not exhaustive and we would be pleased to discuss any constructive comments you may have. Because of the evolving nature and changing demands of our business, this job description may be subject to change and does not form part of the contract of employment. You may, on occasions, be required to undertake additional or other duties within the context of this job description, and according to the needs of the firm