Overview: Responsibilities:

• Managing and coordinating the day-to-day activities of the AP Team
• Ensure the timely and accurate processing of invoices and credits received
• Ensure Non-PO items are correctly approved and are posted as per coding provided, in line with the manual approval authorisation matrix
• Ensure accurate and on time payments to suppliers
• Ensure adequate controls are in place and are regularly performed with due care.
• Ensure accurate Supplier statement reconciliations, GRNI ageing, Debit balances, KPI reporting, at least monthly and then as required
• Maintain control of the AP ledger in all aspects, in line with the P2P policy, SOX, Internal Control and External Audit
• Investigate, resolve, and respond to internal and external customer queries promptly, using best practice
• Month End tasks to be completed accurately and on time as per the Month End timetable including reconciliations of the ledger
• Monitor and age GRNI balances providing training on receipting where required
• Ensure all accounts payable queries are dealt with correctly and efficiently
• Ensure the ERP system is understood, and issues or enhancements escalated to resolution
• Exhibit positive role model behaviour, ensuring an environment that promotes a professional, open culture, fosters teamwork, flexibility, and enables continuous development of the team
• Provide guidance and support to all staff within the department and encourage the implementation of best practice
• Communicate fully, to your manager, all situations that may affect the department’s ability to meet standards or deadlines.
• Ensure all Company policies, systems and procedures are adhered to

Qualifications:

• >2 years Accounts Payable Experience
• Experience in invoice processing, query resolution, P/O and GRNI
• Excellent organisational and prioritisation skills
• Good IT skills with an intermediate / working knowledge of Excel
• Strong coaching and people management skills
• Strong communication skills
• High organised and a demonstrative ability to prioritise work
• Numerate and logical
• Ability to escalate any issues/problems to the AP Manager when necessary
• Ability to work on own initiative
• Ability to make timely and rational decisions based on relevant information and experience
• Ability to effective management suppliers through strong written and oral communication skills
• Ability to work efficiently whilst maintaining accuracy and attention to detail

• A recognised accounting qualification such as AAT, studying towards a recognised accounting qualification is preferred
• Previous experience working in a Shared Service Environment
• SAP experience