Job Title: People & Admin Assistant
Location: Head Office, Cumnock
Hours: Part time, 3 days a week, 9am to 5pm
Pay: £12 per hour
The Greenleaf Team
We’re looking for people to join our team that share our beliefs. We believe in a holistic approach: that even the smallest detail can mean a world of difference to a vulnerable young person. We want team members who never give up on our young people, who are compassionate and who believe that our young people deserve the best we can give them.
If it’s your ambition to create a future filled with hope and optimism for our young people, then get in touch.
Visit our website for more info: greenleafhouse.co.uk
Job Role
To provide a comprehensive Administration and People Service across all the Greenleaf business. Working closely with the Head Office and People team, the candidate must ensure that the highest quality of admin and people service is delivered across our business.
You will be part of our people team and will work from our head office. You will work together with our office admins and report to our People Advisor. Your role will be mainly focused on People services, but you are also expected to handle general admin and work together with the admin team to support where needed.
You will be a part of providing excellent care to the young people by providing the structure of support around our care teams that enables them to look after the young people.
Benefits
With greater expectations come greater rewards. If you’re selected to become part of the Greenleaf family, you’ll not only enjoy a salary that’s higher that the sector average, but you’ll also enjoy a comprehensive benefits package and generous holiday entitlement.
You will be eligible for our wellbeing package, which includes an external EAP with a 24/7 wellbeing line and free counselling sessions, a health cash plan, which includes dental and optical cover, physio therapies, and a 24/7 GP helpline, and our Greenleaf For You platform, which gives you access to a wide range of discounts and savings on vouchers.
You will also have access to a wide range of development opportunities. At Greenleaf we believe in progression, we look after our staff so that they can focus on caring for our young people.
Specific Duties and Responsibilities
General tasks:

• Monitoring inbox and telephone,
• Note-taking for meetings when required,
• Ensuring records and reports are maintained and improved as required,
• Attending team meetings,
• Ensuring we adhere to GDPR at all time and archive information as set out by our data retention policy,
• Dealing with sensitive, confidential information in a professional manner,
• Maintaining and updating administration and people folders, ensuring ease of use and accuracy of information,
• Providing general administrative support to Managers and Directors,
• Support the admin team with recruitment and referrals,
• Managing a centralised rota system,
• Any other duties as requested by your line manager.

People Support

• Preparing contracts, reports, and paperwork,
• Collecting and analysing data,
• Providing support around employee benefits,
• Attending meetings as required,
• Providing people support at recruitment stage,
• Handling starters and leavers,
• Supporting the People Advisor in delivery of people services,
• Providing support to management teams as needed.

Recruitment tasks you may be required to support with:

• Screening CVs,
• Scheduling interviews,
• Working closely with the People Advisor and Management Team to support recruitment campaigns at various locations,
• Posting advertising,
• Administering the recruitment ATS,
• Obtaining and verifying references,
• Completing recruitment checks for new employees,
• Undertaking periodic audits,
• Understanding, following, and enhancing the recruitment and leaver process.

Referrals admin tasks you may be required to support with:

• Sourcing info to fill gaps in LA contacts,
• Checking contacts in CRM and update information, keeping records of referrals received,
• Understanding and following the referrals and admission process,
• Screening referral files and attending meetings,
• Compiling daily updates and monthly audits,
• Ensuring admission files are obtained timely and stored appropriately.

Social Media tasks:

• Curating the company’s social media pages and intranet,
• Posting content that promotes positive engagement,
• Using social media to boost recruitment and development,
• Answering any messages in a timely manner.

Training tasks you may be required to support with:

• Supporting the training facilitator and manager with admin tasks,
• Communicating training dates and details to new hires,
• Issuing training forms to employees when required and storing these appropriately,
• Keeping a record of training agreements.

Maintenance admin tasks you may be required to support with:

• Keeping a record of maintenance tasks,
• Organising repairs and maintenance services,
• Keeping an audit of work forms and maintenance carried out.

The Company reserves the right to vary duties and responsibilities at any time.
Essential Requirements:

• Good communication skills
• Understanding of IT
• Knowledge and understanding of the principles of teamwork
• Full UK driving license

Desired:

• Experience in delivering people services/HR,
• Knowledge and understanding of the care sector,
• Entry-level knowledge and understanding of employment law.

Deadline for Applications: 10/11/2024
Applications received after this date will be considered at the hiring manager's discretion.
Job Types: Part-time, Permanent
Pay: £12.00 per hour
Expected hours: No more than 24 per week
Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Licence/Certification:

• UK Driving License (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person
Reference ID: People Assist_Nov24