JOB TITLE: Administrative Assistant
DEPARTMENT: Administration
SUPERVISOR: Operating VP
Job Summary
Headquarters location in Nashville, TN for multi-location wholesale distributor. Responsible for support to the executive team, defining and documenting processes and procedures, facilitating opportunities to improve operational flow, and enhancing communication within all levels of the organization
Works with the management team and contributes to the development and implementation of organizational strategies, policies and practices. This position interacts with employees at all levels of organization, directly manages new hire candidate flow for Nashville facilities and collaborates with all locations at the direction of the Executive Team.
Duties

• Improve the systems, processes and policies in support of the company’s business -- specifically, develop / support better information flow and business processes across multiple divisions.
• Support and increase the effectiveness and efficiency of the Executive Team across the organization as well as coordination and communication between support and business functions.
• Help plan, coordinate and maintain schedules for meetings, visitors, company events.
• Help develop and refine company processes as required and specifically with regard of better managing the applicant flow process for new hires.
• Development, input and support of employee benefits.
• Process company payroll.
• Develop / Maintain databases.
• Maintain company supplies.
• Prepare / present quotations, proposals, videos, slide shows demonstration and product capability booklets.
• Facilitate planning to include new initiatives.
• Coach employees on a daily basis as required.
• Maintain correspondence and reporting in an orderly and efficient manner.
• Other duties and responsibilities as directed.

Qualifications

• 4 year degree w/ complimentary admin experience
• Excellent computer skills and proficient in MS Office Applications
• Excellent communication skills both verbal and written
• Demonstrated leadership and vision in managing projects or initiatives.
• Excellent interpersonal skills and a collaborative style.
• A demonstrated commitment to high professional ethical standards and a diverse workplace
• Excellent people person, open to direction and collaborative work style with a commitment to get the job done
• Ability to challenge and debate issues of importance to the organization.

Key Competencies

• Business Acumen
• Planning & Organizing skills
• Resolving conflicts
• Process Management
• Dedicated, conscientious, trustworthy

Physical Requirements
Position works within a typical office environment.
ABOUT ATHENS
Founded in 1952, Athens Paper is among the largest privately-owned distributors of paper, packaging, and wide-format serving the United States. Athens success throughout the years has been possible because of the talent and dedication of our team and their ability to adapt in our ever-changing industry. Our company supports employee’s growth through competitive benefits, unique opportunities, and a team focus. Athens Paper is an Equal Employment Opportunity Employer and proud supporter of workplace diversity.
BENEFITS

• Competitive pay based on experience
• Eligibility for Medical Insurance including Dental, Vision, and Prescription Drug Plans
• Supplemental Insurance Options Available
• Paid Vacation and Holidays
• 401k Savings

Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Administration: 1 year (Required)

Ability to Relocate:

• Nashville, TN 37210: Relocate before starting work (Required)

Work Location: In person