Apply for Administrative Assistant Role at Wm Winkler Co

United States Job Openings

Wm Winkler Co

Administrative Assistant

Newman Lake

FULL TIME

November 14, 2024

Details

Posted: 14-Nov-24
Location: Newman Lake, Washington
Type: Full Time
Salary: $18 - $23 Hourly DOE

Industry:

Commercial

Salary Details:

• 100% Company Paid Medical, Dental and Vision Premiums for Employee and Family • Life Insurance • 401(k)with company match $1 for $1 up to 4% upon eligibility • Vacation and Sick Leave

Preferred Education:

2 Year Degree

Wm. Winkler Company - since 1919 the Wm. Winkler Company has offered concrete construction services to select clients throughout the northwestern United States; from airport runways to curbs and sidewalks, data centers, ice rinks and roller coasters. We lead our industry in innovation and have for a century. We are 180 people strong, proving every day that we are more than concrete.
Essential Functions:
Primary Front Office Responsibilities:

Answer phones; forward calls and messages
Greet visitors and announce their arrival
Keep front lobby clean
Clean and prep coffee pots, turn off TV, lock front door
Oversee conference room scheduling (Outlook)/update conference room boards
Fill out and submit Wm. Winkler credit applications, customer credit applications, and trade credit references
Check Brian and Chris’ inboxes daily; disburse contents
Inventory, order and put away supplies; maintain kitchen area supplies
Open and distribute mail, copy checks
Create UPS and Fed Ex shipments, outgoing mail
Refill postage machine, maintain copy paper levels, monitor need for shred day
Maintain, update, print, laminate, distribute employee phone/email list and extension list
Make hotel/motel reservations and cancellations for Field Personnel

Human Resources Assistant:

Print and assemble new employee packets for Wm. Winkler & JLS Investments
Set up new employee files for Wm. Winkler & JLS Investments
Filing: Job, Employee, Per Diem Checks, L & I, and Unemployment Reports
Enter/maintain/update Pingboard with employee photos and information, which includes tracking personnel specific to their crew/foreman/supervisor
Enter/maintain/update Viewpoint with driver’s licenses/information, medical certificates, and trainings and classes; upload supporting documentation
Stuff, seal, stamp, distribute or mail weekly payroll
File “No Work Performed” notices on L&I website
Year-end file clean-up, purge, and relocate for AP, job files and employee files

Other Accounting Dept Responsibilities:

Assist Office Manager with manual cross referencing of sales tax codes to monthly job billing invoices
Post daily Slip Tank fuel log entry into fuel accounting spreadsheet for Controller
Assist Transportation Coordinator with trucking job filings and printing out Driver timecards
Assist Wm. Winkler Contract Admin with job filings
Mail out customer invoice statements for Wm Winkler & JLS Investments
Send out Wm Winkler job list every Thursday for Field Foreman & Superintendents
Other duties as assigned such as data entry, laminating, copying, scanning, printing, creating binders, folders, labels, etc.

Wm. Winkler Company is proud to be an affirmative action/equal opportunity, and service disabled veteran owned employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws. Veterans are encouraged to apply.

Minimum Qualifications:

Skills, Experience and Education:

Minimum 2- 5 years Administrative Assistant experience preferred.

Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions

High level of general computer proficiency in MS Office applications including Microsoft Word, Outlook, Excel, and Internet use.

Other Requirements:

Attention to detail

Deadline-Orientated

Time Management

Core Competencies:

Teamwork/collaboration

Communication

Customer focus

Integrity & trust

Continuous improvement

Adaptability/flexibility

Confidentiality

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About Wm Winkler Co

Wm. Winkler Co. performs heavy civil construction and virtually anything related to concrete, from flatwork to paving to tilt-up, for customers throughout the Northwest.

Connections working at Wm Winkler Co

More Jobs from This Employer

https://careers.coaa.org/jobs/20804026/administrative-assistant

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Wm. Winkler Co. performs heavy civil construction and virtually anything related to concrete, from flatwork to paving to tilt-up, for customers throughout the Northwest.

We regret to inform you that this job opportunity is no longer available as it has expired

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