United States Job Openings
University of Texas Permian Basin
Administrative Assistant II - Department of Art
Odessa
FULL TIME
November 14, 2024
Hiring Department
The University of Texas Permian Basin's Department of Art welcomes applications for the position of Administrative Assistant II
Salary Range
$38,000.00 depending on qualifications
Salary Range
$38,000.00 depending on qualifications
Essential Functions
Reporting directly to the Dean, College of Arts and Humanities, this is an exciting opportunity to join a highly collaborative and supportive team. The Administrative Assistant II will be integral in helping the team carry out the mission and vision which will impact the mission of the university in our region. This position will serve primarily as the administrative assistant to and work closely with the Department of Art, Department of History, and Department of Communication. The position will also work with the staff in the College.
1. Perform day-to-day clerical and administrative functions in support of the assigned office. This may include record keeping, database management, appointment setting, preparation of reports, and receptionist duties.
2. Manage events and calendars for the Departments of Art, History and Communication including but not limited to event coordination, location scheduling, logistics related to visiting artists and scholars, and working with Gallery director on exhibition schedules.
3. Manage eforms and requisitions, receiving, supply purchasing, expense reimbursement, group and faculty travel, and maintain accurate financial records, including quotes, receipts, invoices, transaction logs, grant expense reports, and monthly reconciliations.
4. Assist with administrative tasks related to faculty, staff, and student hiring, including, but not limited to scheduling logistics, candidate reimbursement, adjunct offer letters, credentialing, and hiring paperwork.
5. Update and maintain department information and financial reports for the annual NASAD Heads report.
6. Assist with marketing and promoting for departmental events and programs.
7. Supervise student workers and lab assistants, including approving timesheets, to coordinate tasks and maximize efforts.
8. Maintain an open-door and service-oriented policy with faculty, students, and staff
1. Perform day-to-day clerical and administrative functions in support of the assigned office. This may include record keeping, database management, appointment setting, preparation of reports, and receptionist duties.
2. Manage events and calendars for the Departments of Art, History and Communication including but not limited to event coordination, location scheduling, logistics related to visiting artists and scholars, and working with Gallery director on exhibition schedules.
3. Manage eforms and requisitions, receiving, supply purchasing, expense reimbursement, group and faculty travel, and maintain accurate financial records, including quotes, receipts, invoices, transaction logs, grant expense reports, and monthly reconciliations.
4. Assist with administrative tasks related to faculty, staff, and student hiring, including, but not limited to scheduling logistics, candidate reimbursement, adjunct offer letters, credentialing, and hiring paperwork.
5. Update and maintain department information and financial reports for the annual NASAD Heads report.
6. Assist with marketing and promoting for departmental events and programs.
7. Supervise student workers and lab assistants, including approving timesheets, to coordinate tasks and maximize efforts.
8. Maintain an open-door and service-oriented policy with faculty, students, and staff
Required Qualifications
1. Associate’s Degree*
2. Three (3) years of administrative assistant experience.
2. Three (3) years of administrative assistant experience.
- Additional experience will be considered in lieu of required education
Preferred Qualifications
1. Bachelor’s Degree
Additional Information
Required Application Materials
1. Cover Letter
2. Résumé
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)
Conditions of Employment
1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Schedule
Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.
Standard Working Conditions
1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation
University Benefits
1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.
About the University
The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.
As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.
Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
1. Cover Letter
2. Résumé
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)
Conditions of Employment
1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Schedule
Generally, the normal work hours for the university are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.
Standard Working Conditions
1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation
University Benefits
1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.
About the University
The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.
As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.
Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
We regret to inform you that this job opportunity is no longer available as it has expired
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