Administrative Coordinator - Office of Equity, Inclusion and Belonging
POSITION DETAILS
The Office of Equity, Inclusion and Belonging (OEIB), seeks a dedicated and detail-oriented Administrative Coordinator to support our mission of fostering an inclusive and equitable environment for all members of the Queensborough community. This role involves a combination of administrative tasks and frontline support, specifically addressing concerns related to implementation and compliance with CUNY’s Policies on Sex-based misconduct, equal employment opportunity (EEO), and other related policies.
CUNY is an equal opportunity employer, is committed to increasing the diversity of its workforce and is dedicated to recruiting and retaining professionals who share the College’s commitment to equity. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diverse faculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.
The ideal candidate will demonstrate a commitment to equity and inclusion while providing excellent support to our diverse campus community. In addition to the CUNY Title Overview duties, key responsibilities include:

• Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining office supplies.

• Prepare and distribute correspondence, reports, and presentations as required.

• Maintain accurate records and databases, ensuring confidentiality and compliance with relevant policies.

• Develop and manage organization systems for sensitive documentation related to office initiatives.

• Assist with budget tracking, financial documentation, and processes for departmental events and programs.

• Serve as the first point of contact for community members addressing complaints related to the Sex-Based Misconduct Policy, EEO Policy, and other relevant policies.

• Conduct initial intake interviews and provide support to individuals navigating the reporting process.

• Maintain detailed logs of inquiries, complaints, and outcomes, ensuring accurate and timely documentation and follow-up.

• Collaborate with relevant offices to facilitate appropriate responses and follow-up for reported issues.

• Support hiring processes, including data collection and organization, and management of data systems.

• Assist in the development and implementation of training materials related to inclusive hiring practices.

• Coordinate and promote Title IX and campus cultural events, workshops, and trainings.

• Coordinate student completion of SPARC training and troubleshoot any issues that arise.

• Attend and participate in cultural events to represent the Office of Equity, Inclusion, and Belonging and gather feedback from the community.

QUALIFICATIONS
Bachelor's Degree required.
PREFERRED QUALIFICATIONS:

• Strong understanding of equity, inclusion, and diversity principles, particularly in higher education settings.

• Experience as a frontline team member, providing direct support and services in a collaborative environment.

• Experience coordinating budgets, overseeing the entire process from purchasing to expense reconciliation.

• Excellent communication and interpersonal skills, with a strong ability to engage with diverse populations.

• High level of attention to detail and organizational skills, with experience in maintaining accurate records and documentation.

• A strong commitment to integrity and experience in maintaining confidentiality.

• Proficient in Microsoft Office Suite and familiarity with data management systems.

CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$51,781 - $62,689.
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates must provide a resume and cover letter.
CLOSING DATE
November 14, 2024.
Review of resumes to begin immediately.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
29228
Location
Queensborough CC