Description

If you are looking for an opportunity to work on a team executing contract processes for critical public health programs in Washington, this may be the position for you! The Contracts Assistant works on a small team to monitor incoming contracts and move them through the Health Care Authority’s (HCA) process. The ideal candidate will bring strong communication and organization skills that allow them to successfully collaborate with their team on incoming tasks and process improvement projects.
All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.
About the organization and position:
Within the Central Services Administration of HCA, the Division of Legal Services (DLS) provides the people, processes, and expertise to reduce risk while meeting the agency’s strategic goals. The Contracts Office within DLS is managed by the agency’s Contracts Administrator. The Contracts Assistant reports directly to the Management Analyst 5 and provides a variety of contracting support services to the Office of Contracts and Procurement in the development, award, administration, and termination of agency contracts. It may be assigned specialized functions in support of large contracts.
This position is eligible to telework and is typically not required to report on-site. The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. Frequency of onsite work will vary based on business and operational needs. HCA may choose, but is not required, to support out-of-state telework on a case-by-case basis.

Duties

Some of what you will do:

• Assists Contract Specialists in contract development, execution, and monitoring activities related to the contracts process.
• Prepares contract documents routinely, thoroughly, and accurately in a timely manner.
• Completes the required internal and external review processes for documents so that contracts can be executed in a timely manner.
• Prepares and reviews contract and contract related documents for completeness.
• Contacts customers to secure any missing documents.
• Timely and accurately logs documents into tracking systems based on established office procedures.
• Transmits documents to contractors and internally for review/signature in a timely manner.
• Timely and accurately enters contract information into agency contract management systems.

Qualifications

Required qualifications:
Qualifying candidates will satisfy one of the following criteria options:
Option 1:

• Bachelor’s degree with major study in business administration, public administration, or closely allied field.

Option 2:

• Associate degree with major study in business administration, or closely allied field, or public administration and
• Two years of technical experience in the development, administration, or termination of contracts.

Option 3:

• Four years of technical experience in the development, administration, or termination of contracts.

Preferred qualifications:

• Advanced experience working in Microsoft Office.
• Experience using Adobe and/or Docu Sign.
• Experience working on an administrative team.
• Expert level data entry skills.
• Ability to communicate clearly and effectively, both oral and written.
• Excellent organization and time management skills.
• Ability to perform proof-reading and editing of complex documents.
• Ability to interpret and convey rules and regulations and legal terminology to broad audiences.

How to apply:
Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile which includes three professional references and attach:

• A cover letter that specifically addresses how you meet the qualifications for this position
• Current resume

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.

• 
  

Supplemental Information

About HCA:
Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.
There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.
What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA
• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
• Tuition reimbursement
• And free parking!

Notes:
This position is covered by the Washington Federation of State Employees (WFSE). Once the listed position(s) is(are) filled, this recruitment announcement may also be used to fill additional position(s) for up to sixty (60) days.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.
HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA’s mission. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications or how your experience relates to them, please contact us at HCAjobs@hca.wa.gov. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Jake Nelko at jake.nelko@hca.wa.gov or 360.725.0945.
The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.


E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

Subscribe to our weekly newsletter to receive a list of new job postings at HCA.