Description and Functions

GENERAL DESCRIPTION:

Prepare and batch documents according to established guidelines; set scanner stations, assign batch numbers, and feed documents into scanning hardware; evaluate interface between division mainframe and imaging system to determine the accuracy of data and modify data.

Human Resource Contact: kelly.gayer@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Enters large amounts of data into a records management system in various formats (i.e., manually, electronically, etc.).
• Using a records information management system prepares information for customers in a variety of formats.
• Inspects records for accuracy and completeness.
• Prepares records for entry into the system may involve removing staples, paper clips, repairing tears, cleaning documents, etc.
• Performs routine equipment maintenance and troubleshoots minor equipment problems.
• Scans documents and archives into the agency database.
• Ensures data is collected, compiled, and verified to produce quality end-product to be viewed for future use.
• Gathers, manages, examines, establishes, analyzes, records, and maintains information in some records or data management systems.
• Verifies the legitimacy of requests for information, ensuring that nothing confidential may be used for fraudulent purposes.

Qualifications

PREFERENCES/**AGENCY PREFERENCES:

Preference may be given to those with scanning and indexing documents.
Preference may be given to those with data entry experience.
Preference may be given to those with customer service experience.
Processing of medical documents is preferred.
Typing of 30 wpm is preferred.
Preference will be given to applicants with a High School Diploma or higher and 0-2 years of progressive work experience in Records and Data Management or 1-3 years of progressive work experience in Records and Data Management.

**Must have a valid driver's license.

KNOWLEDGE:

• Knowledge of basic data entry.
• Knowledge of basic computer usage concerning MS Word processing/spreadsheets/and database applications and hardware.
• Knowledge of proper procedures for producing long-term preservation microfilm.
• Knowledge of agency policies and procedures.
• Knowledge of data processing principles using a variety of reporting and database systems in information technology conceptual terms.

MINIMUM QUALIFICATIONS:

None - See "Preferences"

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• May be required to lift up to 65 pounds.

NOTES:

• FLSA: Non-Exempt
• This is an at-will Employee Contract position
• Full-time, 40-hours-per-week position
• Limited State benefits offered
• The Wyoming Department of Workforce Services (DWS) uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about https://www.e-verify.gov/, including your rights and responsibilities.
• Offers of employment will be contingent upon the successful completion of a background check.

Supplemental Information

053-Department of Workforce Services - Administration - Workers' Safety & Compensation - Intake Division

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Non Benefit Position