United States Job Openings
East Orange School District
Payroll Supervisor
East Orange
October 24, 2024
EAST ORANGE SCHOOL DISTRICT
East Orange, New Jersey
Payroll Supervisor
Position
REPORTS TO: Business Administrator or Designee
SUPERVISES: Payroll Clerk
JOB GOAL: The Payroll Supervisor is responsible for overseeing all payroll operations
for the East Orange School District. This role ensures timely and accurate
processing of payroll for district employees, in compliance with federal,
state, and local regulations. The Payroll Supervisor will manage payroll
systems, handle payroll-related inquiries, and collaborate with HR, finance,
and administration to ensure best practices in payroll management.
PERFORMANCE RESPONSIBILITIES:
1. Manage and oversee the payroll process for all district employees, ensuring accuracy
and timeliness of payroll disbursements.
2. Ensure compliance with federal, state, and local laws regarding payroll, including tax
regulations, pension contributions, and other withholdings.
3. Administer and manage payroll systems (e.g., Time and Attendance Systems, Employee
Self-Service Portals), and ensure accurate maintenance of employee payroll records.
4. Collaborate with Human Resources to ensure proper employee data management,
including salary adjustments, deductions, and benefits integration.
5. Reconcile payroll discrepancies and manage payroll-related audits as required.
6. Prepare and distribute payroll reports for internal and external stakeholders, including
financial statements, tax filings (W-2, 1099), and pension reports.
7. Handle employee inquiries regarding payroll issues, deductions, benefits, and taxes,
ensuring clear communication and resolution.
8. Stay updated on changes in payroll legislation, tax laws, and pension guidelines, and
ensure the district remains compliant.
9. Supervise and train payroll department staff, providing leadership and support in day-to-
day operations.
10. Work closely with the finance department to ensure accurate reporting of payroll-related
expenses.
11. Manage payroll schedules and deadlines, coordinating with departments to ensure
timely submission of time and attendance records.
12. Assist in the preparation of the district’s annual budget by providing payroll-related
financial data and projections.
East Orange, New Jersey
Payroll Supervisor
Position
REPORTS TO: Business Administrator or Designee
SUPERVISES: Payroll Clerk
JOB GOAL: The Payroll Supervisor is responsible for overseeing all payroll operations
for the East Orange School District. This role ensures timely and accurate
processing of payroll for district employees, in compliance with federal,
state, and local regulations. The Payroll Supervisor will manage payroll
systems, handle payroll-related inquiries, and collaborate with HR, finance,
and administration to ensure best practices in payroll management.
PERFORMANCE RESPONSIBILITIES:
1. Manage and oversee the payroll process for all district employees, ensuring accuracy
and timeliness of payroll disbursements.
2. Ensure compliance with federal, state, and local laws regarding payroll, including tax
regulations, pension contributions, and other withholdings.
3. Administer and manage payroll systems (e.g., Time and Attendance Systems, Employee
Self-Service Portals), and ensure accurate maintenance of employee payroll records.
4. Collaborate with Human Resources to ensure proper employee data management,
including salary adjustments, deductions, and benefits integration.
5. Reconcile payroll discrepancies and manage payroll-related audits as required.
6. Prepare and distribute payroll reports for internal and external stakeholders, including
financial statements, tax filings (W-2, 1099), and pension reports.
7. Handle employee inquiries regarding payroll issues, deductions, benefits, and taxes,
ensuring clear communication and resolution.
8. Stay updated on changes in payroll legislation, tax laws, and pension guidelines, and
ensure the district remains compliant.
9. Supervise and train payroll department staff, providing leadership and support in day-to-
day operations.
10. Work closely with the finance department to ensure accurate reporting of payroll-related
expenses.
11. Manage payroll schedules and deadlines, coordinating with departments to ensure
timely submission of time and attendance records.
12. Assist in the preparation of the district’s annual budget by providing payroll-related
financial data and projections.
QUALIFICATIONS:
1. Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
2. Minimum of 3-5 years of payroll management experience, preferably within a public
sector or educational institution.
3. Thorough knowledge of New Jersey state payroll laws, tax regulations, and pension
systems (e.g., TPAF, PERS).
4. Proficiency with payroll software and systems, with experience in managing and
troubleshooting payroll databases.
5. Strong organizational skills, attention to detail, and ability to manage multiple priorities.
6. Excellent communication and interpersonal skills, with the ability to effectively address
employee inquiries and payroll issues.
7. Certified Payroll Professional (CPP) designation preferred but not required.
8. Strong interpersonal and communication skills
9. Required criminal history background check and eligibility to work in the United States.
10. All applicants must meet NJ Residency requirements as per “New Jersey First Act”,
11. N.J.S.A. 52:14d 7 (L. 2011, Chapter 70).
12. Must be able to perform the essential functions of the position satisfactorily. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
PHYSICAL ABILITIES AND WORKING CONDITIONS OF CONTINUED EMPLOYMENT
The Physical Abilities and Other Conditions of Continued Employment listed in this section are
representative but are not intended to provide an exhaustive list of Physical Abilities and Other
Conditions of Continued Employment which may be required of this position. The East Orange
School District encourages persons with disabilities who are interested in employment in this class
and need reasonable accommodations to contact the Division of Labor Relations and
Employment Services.
Vision: (which may be corrected) to read small print; view a computer screen for prolonged
periods
Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy
conditions
Speech: to be understood in face-to-face communications; to speak with a level of proficiency
and volume to be understood over a telephone
Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects;
manipulate fingers, twist and bend at wrist and elbow; extend arm to reach outward and upward;
use hands and arms to lift objects; turn, raise and lower head
Strength: to lift, push, pull and/or carry objects which weigh as much as 5 pounds on a frequent
basis
Environmental Requirements: encounter constant work interruptions; work cooperatively with
others; work independently; work indoors
Mental Requirements: read, write, understand, interpret and apply information at a moderately
complex level essential for successful job performance; math skills at a high school proficiency
level; judgement and the ability to process information quickly, learn quickly and follow verbal
procedures and standards; give verbal instruction; rank tasks in order of importance; copy,
compare, compile, and coordinate information and records
APPLICATION PROCEDURE:
Qualified applicants are invited to file applications and credentials via Applitrack at:
https://www.applitrack.com/eosd/onlineapp/
SELECTION PROCEDURE:
1. Review of credentials filed with the Superintendent of Schools
2. An oral interview to determine an applicant’s personal qualifications and aptitude for the
position, as required
3. The appointment of a person to the position advertised is the responsibility of the Board
of Education and will be made in compliance with Board policies related to the
appointment of professional staff
TERM OF EMPLOYMENT:
Twelve-month work year
SALARY RANGE:
Negotiable; based on background, training, and experience
Unaffiliated
Approved by the East Orange Board of Education: October 16, 2024
Created 10/3/2024
We regret to inform you that this job opportunity is no longer available as it has expired
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