Associate Payroll Analyst - Case Processing - United States Job Openings

United States Job Openings

Victoria's Secret

Associate Payroll Analyst - Case Processing

Reynoldsburg

FULL TIME

October 12, 2024

Description

Your Role
The Payroll Associate Analyst within VS&Co is responsible for researching and approving payments for United States, Puerto Rico, and Canada, execution of payroll processes within the HCM/Oracle Cloud payroll system, data integrity in Kronos Workforce Dimensions, supporting the Payroll Analysts and leadership team. Key projects and responsibilities may include activities such as: case research and decisioning, streamlining payment decisions, calculation of pay that is compliant with laws, SOX and operational control audits, etc. The Payroll Associate Analyst will provide technical and analytical support to these routine processes as well as ad-hoc payroll activities and issue remediation.

Why You Belong Here
At Victoria’s Secret & Co, we acknowledge your value. We recognize that every associate has something unique to add to our brand and business. We strive to recruit, retain, and advance diverse talent that reflects the customers we serve and the communities where we live and work. We foster a culture where everyone belongs because we know our business thrives most when we look for, listen to, and amplify diversity, equity, and inclusion.

We place the customer at the heart of everything we do. We dream big, embrace curiosity and creativity while always learning from our mistakes. We lead with integrity, trust, and respect to achieve the best outcomes as one team.

Your Impact
Specific responsibilities include, but are not limited to:

Collaborate with Payroll Operations team, internal partners and external partners to deliver timely pay for VS&Co associates in compliance with Department of Labor laws for on cycle and off cycle payments.
Execute accounting principles in compliance with internal SOX, Anti-Corruption and Operational Controls for (1) payment accuracy (2) audit for completion and (3) approval through the delegations of authority.
Consider key accounting principles in accordance with daily work such as: case research and decisioning, execution of payments, payment research and reconciliations, and US and International payroll compliance.
Analyze, research, and decision cases assigned from HR Direct for all payroll related issues.
Analyze and resolve payroll system error messages related to on and off cycle payroll processing.
Obtain a thorough understanding of VS&Co payroll and benefit polices.
Identify irregularities and variances against audit and controls criterion, identify patterns and collaborate on a solution.
Operate within HCM/Oracle Cloud and Kronos Workforce Dimensions to input, extract and maintain data integrity.
Support testing for releases and new implementations of payroll related systems (i.e. HCM and Kronos Workforce Dimensions)
Meet or exceed key performance indicators within standard operating timeframes and escalate any risk to meeting deadlines.
Collaborate with functional partners to provide input on new processes or build efficiencies into existing processes.
Provide exceptional customer service by conducting timely research and analysis on all customer inquiries (i.e. Legal and Audit).
Identify areas of opportunity and recommend solutions for achieving optimal efficiency in a controlled environment.
Define, communicate and ensure adherence to departmental standards and controls.
Calculate and issue payments for terminated associates in immediate pay states to remain legally compliant.
Process garnishment requests and validate calculations to ensure processed accurately in compliance with Law.
Obtain and apply a working knowledge of state and federal labor, tax and garnishment laws.
Offer support to others as needed for routine work, ad-hoc requests, projects and other departmental initiatives

Click here for benefit details related to this position.

Minimum Salary: $55,500.00
Maximum Salary: $73,395.00

VS&Co provides a range of compensation for this role as shown. Your actual salary will be determined by a number of factors, including: your specific skills and experience, geographic region, or other relevant factors.

Qualifications
Your Experience

Strong knowledge and application of Payroll and garnishment laws for United States, Puerto Rico and Canada
High attention to detail, executes for results, analytical and curious mindset
Technical mindset to influence system and process changes to build efficiencies into work
Ability to make recommendations based on analysis and take lead on implementing changes
Strong written and verbal communication skills, including the ability to professionally engage in conversations that may be adversarial in nature
Ability to execute tasks thoroughly, accurately and timely
Strong organizational and time management skills
Effectively manage multiple, competing priorities in a fast-paced environment across variance systems
Conducts all work in an ethical, honest, professional and confidential manner
Self-motivated, self-starting and a creative thinker
Demonstrates initiative and drive to achieve results and goals
Works well in a team environment as well as the ability to work independently
Continuous improvement / process improvement focus
Ability to be in office a minimum of 2 pre-set days a month

Additional Preferred Experience

Associate Degree in Business, Accounting, Finance, Economics or comparative degree preferred
Minimum of 2-4 years’ experience in payroll processing including processing payments, garnishments, accounting, accounts payable or finance preferred
Strong PC skills. Proficient in use of Microsoft Office applications including Outlook, Excel, Teams, Word and Power Point.
Previous experience with Oracle HCM or Kronos Workforce Dimensions is preferred
Previous experience in a customer service center environment is a plus
A notary public is a plus

Note: May perform other duties as assigned
#LI-Hybrid
#LI-DS1

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws. Please see links: California Fair Chance Act, Los Angeles Fair Chance Initiative for Hiring Ordinance, Philadelphia Fair Chance Law, San Francisco Fair Chance Ordinance, Los Angeles County Fair Chance Ordinance
An equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual’s race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other protected category recognized by state, federal or local laws. We only hire individuals authorized for employment in the United States.

We regret to inform you that this job opportunity is no longer available as it has expired

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