Overview:
Responsibilities:

• 
  Merge and mail outreach letters, recording all activities in database
• Coordinate data for analysis and prepare meeting materials
• Support annual giving activities, including calling and mailing renewal materials to past and prospective donors

• Draft invitation materials, coordinate email invitations, and organize RSVPs
• Partner with event coordinator on catering, linens, florals, name badges etc.
• Provide on-site event support
• Draft and coordinate post-event emails to attendees when applicable
• Submit vendor payments

• Share opportunities for support with new prospective exhibitors and past sponsors
• Provide day-of event support for exhibitors
• Ensure timely paperwork and payment for all sponsors/exhibitors and coordinate tracking with Finance
• Attend regular planning meetings (Zoom and in-person as needed)

• Draft gift acknowledgment letters and ensure timely submission
• Record stewardship activities in Zot Force database
• Coordinate ordering any stewardship gifts or items

• Corporate card packets/expense reports and submit mileage reports
• Submit gift records and gift transmittals, liaise with Gift Administration and Finance to ensure timely gift reporting
• Misc ordering supplies

Qualifications:

• 20 hours a week(possible occasional nights, or weekends for events), with a flexible schedule.
• Hybrid, one day in the office (on Campus)
• Requires atleast 2 years solid admin experience with some experience in events, along with mail merge and calendaring.
• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
• Bachelor's degree in related area and/or equivalent experience/training
• Proficiency with Microsoft Word, Excel, and Outlook, KFS
• Dress code: Business casual
• Ability to read, write and follow oral and written instructions in English
  

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation