• Melbourne, Sydney
• Applications close 23 September

About the Department

The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

• Growing innovative & competitive businesses, industries and regions
• Investing in science and technology
• Strengthening the resources sector.

The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.

If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.

Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.

About the team

We are the Australian Government’s national authority on measurement. We play an important role in the Australian economy by leading, maintaining and regulating Australia’s measurement system. We deliver world-class measurement products, advice and client services and administer the regulatory framework for measurement. Our national measurement standards are recognised internationally and we work to enhance and maintain these standards.
We value the different skills, knowledge and perspectives our employees bring. We’re committed to giving everyone an equal opportunity to participate, contribute and progress. Our values and behaviours centre around being Adaptable, Innovative, Accountable, Strategic, Inclusive and Influential.

About the Analytical Services Branch

The Analytical Services Branch consists of a team of over 100 staff based in North Ryde and Port Melbourne. We are responsible for conducting chemical and biological measurement on a wide range of samples (including water, soil, food and pharmaceuticals). Performing a diverse range of tests (including elements, nutrients, organic contaminants and microbiological parameters). We provide analytical solutions and technical expertise for a large set of private sector and government clients across the environmental, food and health sectors, enabling them to meet their business, research and regulatory compliance needs. We also work closely with the tertiary education sector in Australia and have a number of international stakeholders.

The opportunity

Working at NMI means you are joining one of the word leaders in measurement science. Learning skills and expanding knowledge is encouraged. As well as performing the key functions of this role, this position will provide opportunities to train in other administration duties. You will work alongside staff dedicated to measurement science.

Our ideal candidate

The ideal candidate will have:

• Demonstrated experience in procurement and store operations, preferably gained from other Commonwealth agencies and/or organisations with laboratory facilities.
• Demonstrated experience in coordinating an inventory system including receiving and issuing of stores, stock takes and inventory control.
• Demonstrated experience in an accounts receivable function including issuing client invoices, understanding of client enquiries and generating debtor documents such as statements in a finance system.
• Demonstrated ability to communicate both orally and in writing, liaise and develop positive inter-personal relationships with suppliers, clients and colleagues.
• Proven skills to use computer based business or accounting systems. This includes experience with Financial Inventory Management Systems and Microsoft products.
• Planning work goals and setting priorities within area of responsibility including the capacity to organise own work and meet own and team outcomes.
• Demonstrated ability to consistently exhibit the NMI values of being adaptable, accountable, innovate, inclusive, influential and strategic. This includes building and sustaining positive relationships with team members and other teams, fostering a diverse and inclusive workplace, leading by example and showing integrity by being honest, transparent and accountable.
• An understanding of manual handling of general consumables and chemical materials. An awareness of chemical material storage plus disposal.

What you will do

The Administration Officer ideally requires demonstrated experience in an administration function preferably with a focus in two key areas. Firstly, on procurement/purchasing, inventory systems and stock control. The role will work closely with laboratory operations and suppliers to ensure the reliable delivery and recording of consumables, chemicals and other items for the laboratory function at Port Melbourne.

The second focus of this position is the accounts receivable function that ideally requires an understanding of a client invoicing system. For this function the administration officer will work closely with the Laboratory Services Team, Client Services and Business Development.

Key Tasks Include:

• Undertake the procurement of supplies, minor equipment and store inventory in accordance with established Commonwealth procurement guidelines.
• Maintain the physical stores and Tech One inventory system including receipting and issuing stores, stock takes and ensuring inventory levels are maintained at all times.
• On behalf of NMI liaise with suppliers to obtain quotations and review pricing.
• Client invoicing, client set up plus liaising with clients on general accounts receivable matters such as reissuing of invoices and supplying statements.
• Reception including communicating with Clients, Section Managers, Customer Service and Laboratory Services and directing caller to the appropriate area, as required.
• Provide general administrative support and participate in short term projects to support the administration and laboratory functions.
• Unloading, unpacking, coding and shelving laboratory consumables appropriately in a store area.
• Oversee the proper removal and disposal of chemical/clinical waste, recyclable materials and other waste.

Eligibility

To be eligible for employment in the APS and the department, candidates must be Australian Citizens.

Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.

Notes

This position is based on site at Port Melbourne or North Ryde and will require manual handling of store items.

Application information

Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.

Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 750 words and should align to the key duties listed above.

Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).

Accessible application documentation is available in other formats on request. Please contact recruitment@industry.gov.au or (02) 6276 1235 if you require assistance with your application.

Please refer to our Applying for a position information for additional information on how to apply.

Contact Information

For more information regarding this opportunity, please contact Jenny Bruce on 03 9644 4803 or via email on jenny.bruce@measurement.gov.au

How to apply: