Are you an experienced professional looking for an impactful role where your skills and initiative make a difference?

As the Executive Assistant to the Deputy Vice-Chancellor – Education, Experience and Employability (DVC EEE) and Director, Student Administration, you will play a pivotal role in supporting the senior leadership team at a leading university.

This highly visible position involves providing top-tier, confidential executive support across a wide range of complex tasks. You will be trusted with considerable responsibility, requiring a blend of professional discretion, sound judgment, and independence. Daily, you will engage with senior staff, both internal and external, exercising diplomacy and always maintaining confidentiality.

To succeed in this role, you will bring excellent communication and interpersonal skills, a proactive mindset, and the ability to work across cultural boundaries and levels of seniority. Your experience and professionalism will ensure that you are a key partner to the leadership team, helping to drive the success of the university’s strategic initiatives.

If you thrive in a dynamic, high-impact environment and are ready to make a meaningful contribution to education and employability, this role offers the opportunity to elevate your career while supporting our senior leadership team.

About You
To be suitable for this role you will need to have experience in the below key accountabilities:

• Demonstrated experience in providing high-level executive support including the ability to deal with information of a sensitive and confidential nature. Extensive experience in a senior EA position ideally with experience across both the private and public sector.
• Excellent interpersonal, written and verbal communication and relationship management skills, including experience in dealing with people from different cultural backgrounds and levels of seniority.
• Ability to be proactive and show initiative, to work independently and be an effective team member.
• Sound analytical and conceptual skills, with the ability to collect and interpret relevant information and find appropriate solutions to complex problems.
• Demonstrated high level of organisational skills, including the ability to work effectively under pressure without immediate supervision whilst maintaining quality output.

Qualifications
A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administrative fields; or an equivalent combination of relevant experience and/or education/training

**This position is open only to applicants who have work rights in Australia

About Swinburne University of Technology
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research, so that:

• Every Swinburne learner gets a work experience
• Every Swinburne graduate gets a job
• Every Swinburne partner gets a tech solution
• Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au.

Applications Close: Tuesday 26th November 2024 at 12pm.

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne University of Technology is dedicated to creating a varied, welcoming, and open learning and work environment that embraces diversity, promotes inclusion, ensures fair access to opportunities, and actively opposes bullying, discrimination, sexual harm, victimisation, and vilification. We appreciate every individual in our community, regardless of ability/disability, age, cultural and ethnic background, sex, sexual orientation, gender identity and expression, and family and relationship status. For further details on our efforts, please explore our Equity & Diversity website.

Disability and Reasonable Adjustments
Swinburne University of Technology actively supports and encourages individuals with disability to apply. We provide reasonable adjustments throughout the recruitment and selection process by ensuring that we cater to the access and participation needs of all candidates.

For a confidential conversation about your accessibility needs or to offer feedback on how we can enhance our recruitment processes to accommodate any adjustments you may require, please contact Swinburne’s Disability Confident Recruitment at DCR@swin.edu.au or call +61 3 9214 3550.

Science in Australia Gender Equity (SAGE) at Swinburne
Swinburne is enhancing gender equity and diversity, with a focus on science, technology, engineering, maths and medicine (STEMM), by participating in the Science in Australia Gender Equity (SAGE) program.

Swinburne University is actively engaged in improving representation and participation of women in STEMM fields, aiming to address ongoing gender inequity. As an inaugural recipient of the Athena SWAN Institutional Bronze Award, we have implemented our original SAGE Action Plan (2019-2021) and continue our commitment through the current SAGE Action Plan (2022-2025), focusing on meaningful actions to foster long-lasting change and advance gender equity and diversity in STEMM.

Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

For any support, please contact talentacquisition@swin.edu.au or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan.

Victoria’s Commitment to Action: Improving international student employment outcomes
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.