Australia Job Openings

Barwon Health

Senior Administration Assistant - Mental Health, Drug & Alcohol Services

Geelong

FULL TIME & PART TIME

October 6, 2024

Employment Type - Permanent Part Time

Hours per fortnight - 64

Req Id - 2427

Permanent Part time position – 64 hours per fortnight
Monday - Thursday (0830-1700)
Work with an innovative multidisciplinary team

About Barwon Health

Barwon Health is one of the largest and most comprehensive regional health services in Australia, providing care at all stages of life and circumstance. Services available through Barwon Health cover the full spectrum from primary care, community services, aged care, rehabilitation, mental health, emergency and acute care. We serve more than 500,000 people through the efforts of more than 9000 staff and volunteers across more than 20 sites. Barwon Health is committed to developing a vibrant culture of education, training and research that advances health and wellbeing for all.

About the facility

Our major sites include University Hospital Geelong in Geelong’s CBD, the Mc Kellar Centre precinct in North Geelong, Barwon Health North in Norlane, and residential aged care facilities spanning the region. Comprehensive mental health, community health and dental services are delivered through various programs across the Barwon South West Region, including Torquay and Colac.

About the role

The Senior Administration Assistant plays a pivotal role in delivering high-quality, timely support to the MHDAS Executive Team. This includes providing confidential and efficient administrative services, secretariat support for leadership committees, preparing correspondence and briefings, managing diaries, and ensuring accurate record-keeping. The successful candidate will play a vital role in enabling the Executive Team to operate at peak efficiency and productivity. In this role, you will be responsible for overseeing the implementation and maintenance of office systems that support governance and key functions within the MHDAS Directorate. Strong communication skills, flexibility, and proactive logistical support are essential, as the role requires you to manage evolving demands and expectations on a daily basis. Advanced proficiency in Microsoft Office, particularly Word, Excel, and Outlook, is crucial. Experience with record management and other technical tools will also be highly valued. You will leverage these skills to optimise workflows, streamline data management, and provide essential project support to the MHDAS Executive Leadership Team. Your administrative expertise will be critical in ensuring the smooth and efficient operation of all administrative functions. Additionally, you will be expected to anticipate the needs of the Executive Team, proactively offer solutions before challenges arise, and take initiative in improving office systems and processes.

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

About the culture

You will have the opportunity to be part of a highly skilled, professional and dedicated team who take pride in providing high quality services. We promote positive, respectful relationships and strong partnerships within the workplace. Grow and develop your capabilities with Barwon Health’s commitment to professional development.

Barwon Health staff benefits

Excellent working conditions with a high sense of job satisfaction.
A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program.
Wide-range of professional development opportunities to enhance your career.
Attractive salary packaging benefits. Living expenses capped at $9010 and meals and entertainment capped at $2650.

About Geelong

Derived from the local Wathaurong Aboriginal name for the region Djilang, Geelong is thought to mean ‘Tongue of Land’.

Geelong offers a range of lifestyle choices including inner city, coastal, suburban and rural homes.

Geelong is home to world class schools and education providers.
Doorstep to the Great Ocean Road, Bellarine Peninsula and the Surf Coast
Appreciate our vast and abundant parklands, sports and entertainment attractions, and thriving dining and shopping complexes.

To learn more about the region, click here.

Diversity and Inclusion

We believe in the power of diversity and inclusion. We celebrate the unique backgrounds, perspectives, and talents of our team members, fostering an environment where everyone feels valued and respected.

Our commitment to diversity strengthens our ability to provide compassionate and equitable care to all individuals, regardless of their backgrounds, abilities and identities.

We are committed to providing positive employment opportunities and a workplace that promotes wellbeing, and we welcome and encourage applications from those who identify as Aboriginal and/or Torres Strait Islander.

We actively encourage individuals with disabilities and diverse backgrounds and identities to apply for our positions. Should you require any reasonable adjustments or support during the recruitment process, we are here to assist you every step of the way.

We are committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards.

This role must be fully vaccinated for COVID-19 and influenza and meet the requirements of the Barwon Health immunisation policy.

Contact person: Aisling Mc Carthy

Email: aimccar@barwonhealth.org.au

Phone: (03) 4215 2555, Monday to Friday, 9am to 4pm

Application closing date: Monday, 21 October 2024

Position Description

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