Job Title: Executive Personal Assistant
Location: Brussels, Belgium
Job Description:
We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to support the executive leadership team. The ideal candidate will manage the day-to-day administrative and operational tasks, ensuring the smooth running of the executive’s schedule and business engagements.
Key Responsibilities:
1. Meeting Coordination & Minute Taking:
Schedule and organize meetings, prepare agendas, and take accurate and detailed minutes.
Ensure follow-up actions from meetings are tracked and completed in a timely manner.
2. Calendar & Time Management:
Proactively manage the executive’s calendar, scheduling meetings and appointments while anticipating potential conflicts.
Optimize the executive's time by prioritizing tasks, travel, and personal commitments.
3. Communication & Correspondence:
Handle phone calls, emails, and other communications, filtering them as necessary and responding on behalf of the executive when required.
Prepare and organize talking points, presentations, and briefings for meetings.
4. Task & Project Management:
Follow up on ongoing tasks and projects, ensuring deadlines are met and providing regular updates to the executive.
Work with various departments to ensure smooth coordination on projects that require the executive’s attention.
5. Travel Coordination:
Arrange detailed travel itineraries, accommodations, and transport for both business and personal travel.
Prepare necessary documents and materials for travel meetings and engagements.
6. Confidentiality & Discretion:
Handle sensitive information with the utmost confidentiality and discretion, ensuring compliance with company policies.
7. Administrative Support:
Assist in preparing reports, managing documents, and organizing digital and physical files.
Conduct research and gather relevant data to assist the executive in decision-making processes.
Requirements:
Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
Strong organizational skills with the ability to multitask and prioritize work.
Excellent written and verbal communication skills in English and French; German is a plus.
Proficiency in MS Office (Word, Excel, Power Point, Outlook) and experience with scheduling software.
High level of discretion and professionalism.
Proactive mindset with the ability to anticipate needs and solve problems independently.
Experience in managing complex calendars and travel arrangements.
Preferred Qualifications:
Bachelor’s degree or equivalent in Business Administration, Communications, or a related field.
Experience in working in a fast-paced executive environment.
Fluency in other European languages is an asset, but not required.
Compensation:
Salary: Competitive salary based on profile and experience, typically ranging between
Type d'emploi : Temps plein, CDI
Avantages :

• Formations en entreprise

Exigences linguistiques flexibles :

• Néerlandais non requis

Horaires :

• Lun-Ven
• Travail de jour

Rémunération supplémentaire :

• Pécule de vacances

Formation:

• Bachelier (Optionnel)

Expérience:

• Assistant de Direction: 2 ans (Optionnel)

Langue:

• Français (Requis)
• Anglais (Requis)

Lieu du poste : En présentiel
Date de début prévue : 01/11/2024