Belgium Job Openings
CluePoints
HR Administration Officer
Louvain-la-Neuve
September 10, 2024
Louvain-La-Neuve
,
Belgium
Your key responsibilities:
Your HR duties:
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Manage all administrative tasks related to the onboarding of new employees as well as the offboarding process for departing employees (contracts, amendments, insurance (dis)enrolments, social and administrative documents, etc.),
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Regular filing and archiving of HR information
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Maintain accurate and up-to-date employee records (Belgium and international) in the HRIS systems
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Ensure the front-line HR presence for general administrative matters and operational follow-up for all personnel management ( sick certificates, work accidents, etc.)
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Administer benefit programs (BE and other international entities), including enrolment, changes, and claims processing (among others lunch vouchers, healthcare scheme, etc)
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Manage the administration of educational leave, statutory leave, thematic leave, etc, in order to ensure compliance and data accuracy for payroll
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Manage incoming employee requests through the ticketing system, assigning them to the appropriate person or responding directly.
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Manage the Mobility Platform (Mbrella)
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Contribute to the elaboration and updates of the various internal documentation (Confluence pages, handbooks, policies, work regulation update, etc.)
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Contribute to the optimization, digitalization and continuous improvement of HR operational processes in order to guarantee efficient and quality work
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Offer support to team members in carrying out their tasks and projects
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Coordinate training activities within SD Worx and the Federal Learning Account, ensuring all training records are maintained and compliance is met.
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Provide administrative support for HR operations in Poland, the UK, and the US.
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Oversee the follow up on cars orders when this solution is chosen by an employee
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Be responsible of deliveries and returns of company cars
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Handle fleet mobility policy improvements on social, ecological, and financial aspects, to define an optimal policy
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Design and communicate new mobility rules/policies when necessary
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Oversee the compliance to the fleet mobility policy and manage the extend expertise when needed
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Follow up of the offers, orders, fines, accidents, and MOT
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Bachelor degree in Human Resources or related fields.
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At least 5 years of experience in a similar role (i.e. : HR Officer/HR administration) combined with 2-3 years’ experience in a multi-country/cultural organization.
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Fluent in French and English
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Excellent knowledge of the Office suite
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Rigorous and structured
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Good analytical skills and accuracy
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Ability to handle confidential and private information
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Tech savvy
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Knowledge of a fleet management
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Very detailed way of working
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Proactive and great team spirit
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Customer Oriented
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HRIS knowledge would be an asset
Together with our People Services Manager, you will participate in administrative tasks related to onboarding, offboarding, payroll, fleet management, and various HR duties.
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