Belgium Job Openings
European Logistical Support Office (ELSO)
Shipment Assistant (open to all)
Brussels
FULL TIME
October 7, 2024
Hiring Path:
- Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is 06. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources
!!! Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply. !!!
If the candidate meets all of the onboarding criteria they could start working immediately.
All Interested Applicants / All Sources
!!! Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply. !!!
If the candidate meets all of the onboarding criteria they could start working immediately.
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of initial one-year contract.
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
To work for the U.S. Tri-Mission Brussels from its European Logistical Support Office (ELSO) location in Antwerp.
The work schedule for this position is Full Time (38 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
If the candidate meets all of the onboarding criteria they could start working immediately.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required
Duties
Provides comprehensive stock supplies and equipment as well as transportation services in support of the Foreign Affairs community worldwide. Develops full-service logistics strategies designed in the best interest of the U.S. Government while following ever changing local and international laws. Acts independently in using all commercial and U.S. Government modes and techniques to accomplish this goal.
Movement control and monitoring
Using the Integrated Logistics Management System (ILMS) program; controls and monitors the movement of Household Effects, POVs, UAB, Consumables, Supplies and Equipment including all types of Dangerous Cargo for our embassies and consulates worldwide. Plans consolidation of cargo whenever feasible to reduce costs but not to unduly delay urgent shipments. Works closely with management and working level personnel of shipping, forwarding, warehousing, packing and transfer companies as well Embassy GSOs and Foreign Service personnel inquiring on shipment matters and guidance. Keeps each post informed of the whereabouts of their shipments and assists them in tracing and filing claims for missing or damaged items. Uses ILMS s and reporting tools to ensure prompt movement of the shipments, prompt and accurate vendor payment and customer billing. The end results of a shipment record being properly updated and completed is a file that can stand on its own and provide all shipment details and complete transparency to anyone viewing the record. Actively manage supplier base by tracking contractor delivery performance by order. Report human data entry errors regarding ELP inventory by CRP to the COR and Management. Develop an FY replenishment plan and schedules for projected stock orders, using ELP statistics and past orders to forecast future demands for improved long-term planning of stock levels. Completing spot checks to maintain accuracy and accountability of the inventory. Periodically visit the consolidated receiving point (CRP) to conduct delivery inspection and acceptance of supplies for the ELP stock program as well as site visits for counting stock inventory numbers. Conduct market research and survey Post to determine which stock items should be added or removed from the ELP program.
Shipping
Controls all shipments to and from the long-term storage facility under contract with ELSO located in Antwerp. Duties include issuing of instructions to the contractor for receipt of incoming shipments and issuance of instructions to freight forwarders for pick-up, and onforwarding of shipments leaving storage to incumbent’s serviced posts. Provides necessary details to other members of the operations unit when shipments to their serviced posts leave storage. Ensures preparation of quarterly reports on over 2,000 storage lots at each location for control and Working Capital Fund billing purposes. Monitors contract performance and periodically inspects storage warehouse to ensure compliance with ELSO guidelines and instructions. Use ILMS, Ariba and WMS (Warehouse Management System) daily to monitor stock requests, create shipment records and issue work orders to the warehouse contractor to prepare items for export.
Maintains communications with the transportation industry through local contracts or trade associations to stay current on the industry and trade lanes. Performs regional and global transportation planning be reviewing freight characteristics, freight classification and rates, carrier capabilities and services and special equipment requirements. Researches the impact of law, decisions, effects of new and revised programs on the transportation services and support to posts. Advises A/LM, Dispatch Agencies and Regional Bureaus of changes in routing and documentation to ensure prompt movement/clearance of shipments to destination necessitated by new developments in transportation services; changes in foreign government consular regulations; changes in political situations; changes in government regulations and practices of the commercial transportation industry and civil or natural disasters.
Freight Tender Process
Requests competitive air/ocean/truck or multimodal transportation rates through periodic Tenders of Service solicitations. Oversee the sea (surface) / air / truck tender process. Makes recommendations, based on experience, for the continuation or termination of the use of various forwarders and carriers. Advises Posts on the best methods of forwarding shipments to their desired destinations. Provides cost comparisons for various modes of transportation to destinations worldwide. Continuously monitors service of forwarders and truckers for destinations serviced.
Qualifications and Evaluations
Requirements:
EXPERIENCE: Three years of progressively responsible experience in the transportation field.
JOB KNOWLEDGE: Must be able to quickly acquire knowledge of Department of State regulations and procedures governing the shipment of household effects and official supplies. The incumbent must not only be familiar with all modes of transportation, i.e., air, surface, rail and truck, but also the different types and capacity of each (weights, volume, size limitations of pallet positions and door openings, for 747 freighters, 747 belly, DC10 combines, trucks, containers, etc.). Knowledge of shipping practices to serviced posts and other particularities in receiving countries which are many and varied. Must become quickly proficient in using the Department of State’s ILMS and related functions and applications. Good working knowledge of Microsoft Windows and word processing
JOB KNOWLEDGE: Must be able to quickly acquire knowledge of Department of State regulations and procedures governing the shipment of household effects and official supplies. The incumbent must not only be familiar with all modes of transportation, i.e., air, surface, rail and truck, but also the different types and capacity of each (weights, volume, size limitations of pallet positions and door openings, for 747 freighters, 747 belly, DC10 combines, trucks, containers, etc.). Knowledge of shipping practices to serviced posts and other particularities in receiving countries which are many and varied. Must become quickly proficient in using the Department of State’s ILMS and related functions and applications. Good working knowledge of Microsoft Windows and word processing
Education Requirements:
Secondary School diploma.
Evaluations:
LANGUAGE: Fluency in Dutch, good working knowledge in English. This may be tested.
SKILLS AND ABILITIES: Must possess a high degree of professionalism and a strong working background in the shipping industry. Must be able to effectively coordinate and communicate with both management and working level personnel of numerous companies dealing with ELSO as well as the ability to deal effectively with the requests for information received daily from supported Missions and Agencies.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
SKILLS AND ABILITIES: Must possess a high degree of professionalism and a strong working background in the shipping industry. Must be able to effectively coordinate and communicate with both management and working level personnel of numerous companies dealing with ELSO as well as the ability to deal effectively with the requests for information received daily from supported Missions and Agencies.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
-
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.
A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.
For more information on how to apply visit the Mission internet site.
A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.
For more information on how to apply visit the Mission internet site.
Required Documents:
NOTE: Resume and cover letter are not required documents and will not be considered in the recruitment process. Instead please complete your Electronic Recruitment Application profile thoroughly to capture all information you would like for the recruiters to consider.
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
-
Residency and/or Work Permit
-
Secondary school diploma (a copy recognized by Belgian/U.S. authorities*)
-
Language Scores (if available)
Eligible Family Member Applicants:
- Copy of Sponsor's Orders/Assignment Notification (or equivalent)
- Passport copy
- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
-
Clarification:
If you have a diploma of one of the following countries, your diploma is automatically recognized:
- Belgium
- Netherlands
- Luxembourg
- International diplomas awarded by the European University Institute Firenze
- USA
In case you have a foreign diploma from a country not listed above, preferably submit the professionally recognized version by cfwb/naric as outlined on our website. The recognition type that applies for this vacancy is: level recognition. The process may take about 90 days.
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
Applicants, who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Brussels.
Applicants, who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Brussels.
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