• Location: São Paulo (Pinheiros, next to the Fradique Coutinho subway station)
• Part-time: 20 hours per week on average
• Base Salary: R$5,208 per month
• Check out our values-driven benefits below!

Position Overview

Primary Responsibilities:

• Facilities / Maintenance
  • Monitor and coordinate all maintenance services (internet, air conditioning, electricity, security, etc.) including preventive/periodic maintenance checks
  • Determine the need for repairs or renovations based on daily inspections (overall office area, laptops, monitors, furniture, etc.)
  • Supervise Vera’s facilities staff (cleaning, technicians, etc.)
  • Source vendors for repairs (monitor repairs in person)
  • Handle all preventive maintenance tasks (e.g. pest control)
  • Respond to office related emergencies in a timely manner (this may require occasionally working off-hours)
  • Manage Vera’s office space (setting-up workstations, waste disposal, security items, etc.)
  • Monitor the utilities monthly inspections (meter readings)
• Administrative
  • Manage the office budget (including utilities consumption)
  • Handle insurance-related tasks (policy renewal, invoicing surveys, documentation, etc.)
  • Execute monthly expense report related to credit card expenditures
  • Process the office lease renewal with the property owner (Landlord)
    Asset / inventory management
  • Oversee equipment repairs (laptops, monitors, furniture, etc.)
  • Ensure that all billing and invoices related to facilities and insurance are accurately processed and made available to the Finance department (Accounts Payable team)
• Procurement
  • Procure weekly office supplies, such as snacks, based on inventory levels and demand, and ensure proper storage of all items
  • Purchase new equipment (such as laptops, monitors, electrical devices, etc) followed by installation when required
  • Purchase cleaning / stationary supplies (monthly)
• General
  • Oversee the Health and Safety policies, procedures and local surveys in compliance with local legislation
  • Create and update document that defines “Office General Rules/Guidance for Staff”
  • Reception tasks (visitor’s management including pertained budget/approvals)
  • Organize company events
  • Welcome new hires on first day and inform new hires about office guidelines and rules
  • Address inquiries from property owner (Landlord)
  • Manage the legal documents and certifications for Vera’s Brazil entity

Qualifications and Experience

Essential:

• Previous experience working as an Office Assistant, Office Coordinator or other relevant position
• Previous experience with facilities management
• Technical aptitude and confidence with Google Suite, Microsoft Office Suite, etc.
• Good practical experience with office equipment
• Demonstrated interest and experience in maintaining a good work environment for Vera staff
• Fluency in English language (spoken and written)
• Strong organizational and planning skills in a fast-paced environment
• Positive, supportive attitude
• Able to work independently
• Able to go into office daily (Pinheiros, next to the Fradique Coutinho subway station)

Desirable:

• Bachelor’s degree in Business Administration or a related field
• Demonstrated interest in social sector or related fields

Compensation & Benefits

How to Apply

What makes Vera such a great place to work?