Company:

Arriver Software Gmb H

Job Area:

Administration Group, Administration Group > Office Administration
General Summary:

For our Berlin office we are looking for a hands-on, proactive and well-organized administrative assistant:

Responsibilities we’ll trust you with:

• Administration & Team Assistance
  
• Receiving of invoices via post and email, coding and scanning invoices to AP
  
• Submitting POs for admin/facilities supplies and keeping POs up to date
  
• Assisting with the employee onboarding and offboarding processes
  
• Assisting with the coordination and management of day-to-day facilities issues to ensure smooth operation of the office and services including but not limited to cleaning and building maintenance and repair
  
• Ensure that meeting facilities are clean and operable
  
• Organizing social events as required
  
• Assisting with process management of internal processes
  
• Acting liaison for Global Security assisting with employee ID badge distribution, visitor management processes, and other operational support tasks as needed ensuring security, safety and smooth operations onsite
  

Reception

• Answering the telephone and taking messages
  
• Welcoming visitors and providing visitor passes
  
• Employee ID badge distribution and troubleshooting support
  
• Post collection and distribution, managing of outgoing post
  

Logistics

• Managing all shipments and associated documentation
  
• Managing incoming office supplies
  
• Ensuring compliance with export regulations and registration of shipments
  
• Assisting with courier deliveries and collections
  
• Ensuring company systems are kept up to date in accordance with policy
  

Travel

• Support team with travel bookings through designated travel agency in compliance with company policy.
  
• Handle visa requests and travel plans
  
• Assist with submitting travel related expenses
  
• Ensure all new employees have profiles on the NEO-KDS system
  

Health and Safety Coordination

• Facilitating and chairing the H&S Committee meeting, Fire Marshal and First Aid meetings producing minutes and making sure actions taken at the meeting are completed in a timely manner.
  
• Booking training courses for Fire Marshals and First Aiders and making sure training records are kept up to date.
  
• Assisting with Site and Fire Risk Assessment and making sure any actions from the assessment are completed in a timely manner.
  

What are we looking for?

• Ca. 5+ years of Team Assistant experience
  
• Strong organizational skills with the ability to quickly assess and prioritize work requests
  
• Excellent verbal and written communication skills in English and German
  
• Strong IT skills – Word, Excel and Power Point
  
• Proactive mindset - ability to take action without instructions and bring new ideas to the team
  
• Must be self-starting and able to work unsupervised
  
• Well presented, loyal and discreet
  

What's on offer:

• Salary, stock and performance related bonus.
  
• Employer-financed pension schemes.
  
• Company bike
  
• Mentoring program for intensive onboarding training and further education opportunities
  
• Employee stock purchase program (15% discount on Qualcomm stock purchase)
  
• Employee recognition program “Thank Q” & employee participation through company idea management
  

This is a full-time position based in our office in Berlin, Germany.

If this is you, then consider being part of our team and apply today!

Minimum Qualifications:

• Bachelor's degree and 1+ year of Office Administration or related work experience.

OR
Associate's degree and 3+ years of Office Administration or related work experience.
OR
High School Diploma or equivalent and 5+ years of Office Administration or related work experience.

• Completed advanced degree in a relevant field may be substituted for up to one year (Master’s = one year) of work experience.

• References to a particular number of years experience are for indicative purposes only. Applications from candidates with equivalent experience will be considered, provided that the candidate can demonstrate an ability to fulfill the principal duties of the role and possesses the required competencies.

Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.

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