Job Number:

48601

Department:

Invest Hong Kong

Job Title:

Administrative Assistant (New Capital Investment Entrant Scheme Office)(Ref: AA/01/2024)

Salary:

HK$16,135 per month

Entry Requirements:

(a) Two years’ full-time working experience in handling public enquiries and application cases are preferred. Relevant working experience in the Government or public organisations will be an advantage;
(b) (i) Level 2 or equivalent (see Note (a)) or above in five subjects including Mathematics in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) (see Note (b)), or equivalent; or
(ii) Level 2 (see Note (c))/ Grade E or above in five subjects including Mathematics in the Hong Kong Certificate of Education Examination (HKCEE) (see Note (b)), or equivalent;
(c) Met the language proficiency requirements of Level 2 (see Note (c)) or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent;
(d) Proficiency in English and Chinese word processing, and knowledge in the application of common business software such as Microsoft Word, Excel and Power Point; and
(e) A good command of both written and spoken Chinese (Cantonese and Putonghua) and English.

Note:

(a) “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSEE are accepted as equivalent to Level 2 in the New Senior Secondary subjects in HKDSEE.
(b) The subjects may include Chinese Language and English Language.
(c) “Grade E” in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 is accepted administratively as comparable to “Level 2” in Chinese Language and English Language in the 2007 HKCEE and henceforth.

Duties:

Invest HK is looking for energetic and responsible candidates to join the New Capital Investment Entrant Scheme (New CIES) Office as Administrative Assistants to provide general office support to the team.

Duties

(a) To assist in registration of New CIES applications and input of application data;
(b) To assist in preliminary processing of New CIES applications;
(c) To assist in processing the supplementary information and/or supporting documents from the applicants;
(d) To assist in administrative work of the New CIES Office including clerical support, records management, logistic arrangements, etc.;
(e) To assist in manning hotline and reception counter, and handling simple enquiries; and
(f) To perform any other duties as assigned by senior officers.

Terms of Appointment:

Successful applicant will be appointed on non-civil service contract terms for three months and the term may be extended up to an accumulative period of not more than 24 months subject to satisfactory performance and at the discretion of Invest Hong Kong. Further renewal of contract will be subject to the service need of the department and the performance and conduct of the applicant.

Fringe Benefits

(a) An end-of-contract gratuity may be granted upon satisfactory completion of the contract. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will equal 10% of the total basic salary drawn during the contract period; and
(b) Applicant appointed will be granted 14 days of annual leave and the entitlement of annual leave will be calculated on pro-rata basis for appointment less than 12 months. Other benefits, such as rest days, statutory holidays (or substituted holidays), maternity/ paternity leave, sickness allowance, where appropriate, will be granted mainly in line with the provisions of the Hong Kong Employment Ordinance.

General Notes:

(a) Applicants must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Applicants appointed are not on civil service terms of appointment and conditions of service. Applicants appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of applicants meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified applicants for further processing. In these circumstances, only shortlisted applicants will be invited to recruitment examination and/or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled applicant meets the entry requirements, he/she will be invited to attend the selection interview/ written examination without being subject to any further shortlisting. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau’s website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by e-mail.

How to apply:

Applicants must submit an on-line application by using the G.F. 340 On-line Application System at the Civil Service Bureau’s website (http://www.csb.gov.hk) on or before 14 November 2024, 5:00 p.m. (Hong Kong time).

Applications submitted through other channels or late submission will not be processed.

As interview invitation(s) or other notification(s) will be sent to applicants by email, applicants should provide an accurate email address in their application. Applicants are responsible for checking their emails to ensure that interview invitation(s) or other notification(s) could be duly received.

If no acknowledgement/ confirmation email is received after seven working days from the closing date of application, please contact this department by phone at 3107 1073 or by email to nciesjob@investhk.gov.hk. Shortlisted applicants will be invited for a trade test and/or selection interviews within four weeks from the closing date of application. Longer time may be required under certain circumstances, e.g. when a large number of applications are received. Those who are not invited for a trade test or selection interview may assume that their applications are unsuccessful.

Contact Address:

Invest Hong Kong, 24/F, Fairmont House, 8 Cotton Tree Drive, Central, Hong Kong

Email Address: nciesjob@investhk.gov.hk

Enquiry Telephone:

3107 1073

Closing Date(dd/mm/yyyy):

14/11/2024 17:00:00

Web Site of Department:

https://www.investhk.gov.hk/

Application via Internet:

Available

Advertising Date

01/11/2024