Hong Kong Job Openings
CME Group
Office Manager
FULL TIME
October 10, 2024
Principal Accountabilities
- Oversee visitors (internal external) to the office and ensure a friendly, personal
- Coordinate internal and external resources and cultivate relationships with vendors.
- Respond to requests and questions about office operations.
- Manage travel schedules and coordinate travel logistics (e.g., book flights, hotels, visa, amenities, appointments, meetings, etc.) are aligned with company's policies.
- Maintain office efficiency by working closely with Facilities regarding planning and implementing office systems, layouts and be the point of contact for building management issues.
- Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.
- Monitoring office supplies and ordering new stationery, furniture, pantry supplies and electronics as required. Other ad-hoc support includes the printing of business cards, distribution of mails, courier arrangements and maintaining of the team's email distribution list.
- Manage and process supplier invoices.
- Maintain and organize company records and files as well as provide general upkeep of office reports as needed
- Provide administrative support to the Head of Office and the rest of the office members to complete daily tasks within the area supported.
- Assist in preparation of office communications from the team for distribution.
- Takes notes or transcribes as necessary in meetings and other office communications to ensure accurate information is recorded for the team.
- Be part of the support function network within Asia; working closely with other office managers and administrators in the region and covering their duties as and when needed.
- Representative for the Hong Kong Office in the Voices committee.
- Maintain utmost discretion when dealing with sensitive topics.
Required skills and qualifications
- Two or more years of experience in office support management.
- Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.
- Multi-lingual and proficient in business emails.
- Proficiency with office applications, and aptitude for learning new software and systems.
- Ability to maintain confidentiality of company information
CME Group : Where Futures are Made
CME Group is the world's leading and most diverse derivatives marketplace. But who we are goes deeper than that. Here, you can impact markets worldwide. Transform industries. And build a career by shaping tomorrow. We invest in your success and you own it - all while working alongside a team of leading experts who inspire you in ways big and small. Problem solvers, difference makers, trailblazers. Those are our people. And we're looking for more.
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