Hong Kong Job Openings
Hong Kong University
Personal Assistant to the Dean of Business and Economics (at the rank of Administrative Assistant I/II)
FULL TIME
November 18, 2024
Work type: Full-time
Department: Faculty of Business and Economics (07000)
Categories: Professional & Management
Hong Kong
The Faculty of Business and Economics at the University of Hong Kong is dedicated to excellence in education, research, and community engagement. We are seeking a dynamic and organized Personal Assistant to support the Dean in achieving the Faculty’s goals.
Role Overview:
As the Personal Assistant to the Dean of Business and Economics, you will play a crucial role in facilitating the daily operations of the Dean’s office. Your proactive approach and exceptional organizational skills will help manage multiple priorities in a fast-paced environment. You will serve as the primary point of contact for internal and external stakeholders, ensuring smooth communication and coordination.
Key Responsibilities:
- Provide high-level administrative support to the Dean, including calendar management, travel arrangements, scheduling meetings, and coordinating visits and events;
- Draft and prepare correspondence, reports, and presentations;
- Assist in the planning and execution of events and initiatives that align with the Faculty’s mission, core values and goals;
- Maintain organized filing systems and ensure the confidentiality of sensitive information;
- Conduct research and compile data to support decision-making processes;
- Liaise with faculty, staff, students, and external partners to facilitate communication and collaboration;
- Work on special projects and perform any other duties as assigned by the Dean; and
- Be prepared to work outside of office hours and on weekends as needed.
- Bachelor’s degree or equivalent experience in business administration or a related field, preferably a Master’s degree;
- At least 10 years of work and supervisory experience as a personal assistant or in a similar administrative role;
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively;
- Strong communication skills, both written and verbal, in English and Chinese (including Putonghua);
- Ability to work proficiently with significant independence;
- Proficient in Microsoft Office Suite and other relevant software;
- Demonstrated discretion and professionalism in handling confidential information; and
- Candidates with lower qualifications and/or less experience may be considered for appointment as AAII.
Compensation and Benefits:
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointments will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary for AAI and 10% of basic salary for AAII.
How to Apply:
The University only accepts online application for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until December 10, 2024, or until the posts are filled, whichever is earlier.
Applications close:Dec 10, 2024 (HK Time)
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