Hong Kong Job Openings

School for Higher and Professional Education

Term Executive Assistant II

September 2, 2024

The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC). It offers top-up bachelor degree programmes to VTC’s Higher Diploma graduates and other sub-degree holders in collaboration with overseas universities. Applications are now invited for Term Executive Assistant II post at SHAPE.

Major Duties:

(a)

To provide support in one or more of the following areas:

(i)

general / course administration;

(ii)

student affairs and student admissions;

(iii)

supplies and stores administration;

(iv)

human resources administration;

(v)

course promotion or event organisation; and

(vi)

data input and filing duties;

(b)

To assist in website maintenance; and

(c)

To draft simple correspondence and handle enquiries.

Requirements:

(a)

(i)

5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR

(ii)

A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / "Attained" or above in Applied Learning subjects / Grade E or above in Other Language subjects; and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR

(iii)

A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;

Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

(b)

Good command of spoken and written in both English and Chinese, fluency in Putonghua is definitely an advantage;

(c)

Proficiency in computer software applications, such as MS Word, MS Excel, MS Power Point, MS Teams and Chinese word processing;

(d)

Good communication, interpersonal and organisation skills;

(e)

Detail-minded, able to work independently and be a good team player;

(f)

Candidate(s) who possess knowledge / skills in Adobe software, e.g. Illustrator and Photoshop, would have an advantage; and

(g)

Preference will be given to applicants with relevant work experience.

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