GS6 General Service Temporary > Temporary Assignment/ Appointment H (no hardship) Family<p></p><p></p> 2024-10-01 2025-09-30 October 2, 2024

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications The Accounts Payable Unit (APU) is an integral part of the Financial Shared Services Section (FSSS) within the Global Finance Service (GFS) of the Division of Financial and Administrative Management at UNHCR. The Unit is responsible for timely and accurate recording of payable transactions and payment processing ensuring conformity with UNHCR Financial Rules and Regulations. The incumbent frequently interacts with functional specialists in Procurement and Contract Management Services (PCMS), Supply Management and Logistics Service (SMLS) and with field offices to provide technical guidance and support on all aspects of invoice processing.

Role Overview

The role involves working as Finance and Accounting Associate within the APU, focusing on reviewing and processing payables transactions from different sources. This role involves managing exceptions in invoice and/or payment operations, analyzing root causes for pending and unprocessed transactions, and supporting efficient payables processes within a centralized operating model. The responsibilities may include monitoring of invoicing operations, processing of payment runs, solving complex transactional issues and the approval of invoices for payment. This position requires attention to detail, a solid understanding of invoice-to-payment operations, and the ability to work collaboratively within the team to meet the unit's goals.

Key Responsibilities

• Process, verify and/or approve incoming invoices and payment transactions within the scope of delegated authority and assigned invoicing segments, ensuring strict adherence to financial rules and policies.
• Regularly monitor invoicing and payment exceptions, identifying and resolving issues promptly to ensure seamless finalization of the invoice-to-payment processes.
• Assist in design and preparation of comprehensive reports and data necessary for Accounts Payable account segment reconciliation, and support audits by providing accurate and timely information.
• Communicate effectively with peers and counterparts in Supply Management, Procurement, Treasury and Field Operations to resolve transactional discrepancies, ensuring smooth operational processes.
• Draft and review Standard Operating Procedures (SOPs) and related process documents to maintain up-to-date and clear guidance for all relevant accounts payable processes globally.
• Identify areas for improvement within current processes, propose actionable changes to management and implement approved enhancements to increase efficiency and effectiveness.
• Participate in the testing of ERP system changes and updates within development environments, ensuring that implementations are smooth and operations remain undisrupted.
• Handle and resolve Service Tickets related to Invoice processing, payment runs and Accounts Payable exceptions and accounting globally, ensuring timely and accurate responses.
• Conduct training sessions for new colleagues on invoice processing workflow, payment procedures, compliance requirements, and effective use of the ERP system.
• Mentor junior staff to enhance their skills and knowledge.
• Other duties as required, adapting to the evolving needs of the organization.

Desired Candidate Profile

• Education in financial management, accounting, or a related field.
• Practical experience in invoice and payment and processing is essential.
• Strong organizational and communication skills, with the ability to work effectively in a team-oriented environment.
• Working experience with accrual accounting (such as IPSAS or IFRS).
• Experience with financial modules of a major Enterprise Resource Planning system (such as Oracle or SAP).

Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.

For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements

Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G6 - Salary range: NET 719,243 HUF - NET 842,669 HUF.

Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).

Pension system: Staff members holding granted a minimum of 6 months temporary appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). This position doesn't require a functional clearance English FI-ERP Financial Management (SAP, Oracle, People Soft, Workday and other), FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), IT-Computer Literacy, IT-Microsoft Office Productivity Software Accounting - Other, Business Administration - Other, Finance - Other