About the Job:

This position serves as Accountant 1 – Budget and Accounting with the Indiana Supreme Court’s Fiscal Division.

A Day in the Life:

Prepares various financial reports by collecting, analyzing, and summarizing account information and trends. Coordinates meetings with Budget and Accounting Manager, Controller, CFO and/or Division Directors to review analysis, program changes impacting the budget, and contract/vendor issues. Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports. Maintains financial security by following internal accounting controls, securing financial information, and maintaining historical records. Reviews monthly budget variance and general ledger reports to ensure items are being charged to the correct programs and contracts/vendors. Responsibilities include, but are not limited to:

• Perform quarterly budget reviews (QBRs) with the Budget and Accounting Manager, Controller, CFO and/or Division Director; discuss year-to-date budget vs actual for operating accounts
• Manage multiple Funds and Department budgets and verify purchase requests are coded to the correct chartfields and processed accurately and in a timely manner
• Process Journal Entries to move or correct expenditures
• Serve as an Agency Program Administrator for the Court’s Purchasing and Travel cards, monitoring transactions to ensure the cards are used properly and processed in a timely manner
• Serve as the primary contact for employee reimbursements, providing instruction and feedback to court employees entering Travel Authorization and Expense reports
• Perform financial statistical analyses to determine trends, estimates, and significant changes
• Monitor compliance with generally accepted accounting principles and procedures established by the Indiana Supreme Court, the Comptroller of Indiana, and the State Board of Accounts
• Assist employees in understanding policy and procedures
• Assist in drafting policies and practices to instruct staff in best practices and requirements
• Escalate potential financial risks to appropriate management
• Develop and maintain good working relationships with representatives from Indiana State Budget Agency and State Comptroller’s Office
• Support Fiscal division in other financial related activities, such as generating reports
• Ensure strong internal and external communications on inquiries of payment status, issues, and expectations
• Instruct internal training classes on fiscal topics as needed
• Additional responsibilities as assigned

What You'll Need for Success:

Integrity

• Exercise discretion in handling confidential information and materials
• Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict

Professionalism

• Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace
• Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration

Organization

• Manage assignments to ensure all tasks are completed within deadlines
• Effectively manage time and prioritization of tasks and projects
• Prepare and maintain complex and confidential records in an automated system to work on numerous tasks

Attention to Detail

• Research, coordinate, and track work in a proficient manner to ensure accuracy

Customer Service

• Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues/problems raised
• Successfully diffuse elevated conversations and manage conflict resolution

Communication

• Communicating effectively and respectfully with team members, supervisors, and staff in other divisions of the Office of Judicial Administration
• Communicating effectively in writing as appropriate for the needs of the audience

Problem Solving

• Identify problems and review related information to develop and implement solutions
• Use deductive reasoning skills to meet several complimentary goals

Technology and Tool Usage

• Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems