Ireland Job Openings
Sherry FitzGerald
Administrator
Dublin
FULL TIME
September 12, 2024
This position will provide administrative support to the Commercial team which includes Valuations, Agency, Development Land, Advisory and Professional Services.
Role & Responsibilities:
- Support the efficient and smooth running of the Commercial Department.
- Responsible for dealing with all incoming phone and email queries in a timely and efficient manner.
- Schedule appointments and inspections, ensuring all parties are informed and necessary documents are prepared.
- Prepare and format reports for the Valuations team.
- Issue terms of engagement to clients and general correspondence.
- Collate AML documents through ID Pal.
- Request invoices, balancing/transfer and deposit refunds from the Accounts department.
- Liaise with the Accounts Department to ensure the correct allocation of pre-paid advertising and ensure all deposits are accurately processed.
- Maintain and update RPS database, ensure timely responses and that all details are recorded accurately on the relevant system.
- Utilise and management of Sherry Fitz Gerald online portal, My Vals.
- Review, standardise and streamline all administrative processes and systems to ensure they are fit for purpose and continually improved.
-
Work closely with the broader team and where required, provide capacity and support to the New Homes team with the following tasks:
- Prepare and Issue terms of engagement to clients of New Homes department.
- Collate AML documents for New Homes clients.
- Request invoices, balancing/transfer and deposit refunds from the Accounts department.
- Issue invoices for New Homes department.
- Liaise with the New Homes sales team and Accounts Department to ensure all deposits are accurately allocated.
Requirements:
- 2-3years’ previous administration experience.
- Excellent interpersonal skills, ability to multitask and meet deadlines.
- Accuracy with a strong attention to detail and numeracy skill.
- Proficient in MS packages; specifically Excel and Word.
- Proven ability to work in a dynamic, fast-paced environment.
Sherry Fitz Gerald is an equal opportunity employer. All job applicants are considered solely on their ability to do the job and selection criteria will firmly reflect the needs of the job.
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