The Role:
The Bid Coordinatorisresponsibleforprovidingsupportthroughoutthetenderingprocess including preparing materials for all tenders, proposals, pre-qualifications, and client presentations.

Main Duties and Responsibilities:
We are seeking a highly organised and detail-oriented Bid Coordinator to join our team in the water and wastewater sector. The Bid Coordinator will play a key role in the preparation, coordination, and submission of bids and tenders. The ideal candidate will have experience in the construction or engineering industry, with a strong understanding of the tendering process.
Proficiency in Power BI for managing and analysing the tender database is essential.

The main duties and responsibilities of the Bid Coordinator are outlined as follows:

Tender Coordination:
Manage the end-to-end process of preparing and submitting bids, ensuring all deadlines are met.
Coordinate with internal teams, including engineering, project management, and finance, to gather necessary information and documentation.
Review and interpret tender documents, including technical specifications, contract terms, and client requirements.
Managetendercorrespondenceinlinewithinternalandexternalguidelines,andto required timelines.
Assist with key tender milestones in concert with tender administration processes to ensure they are accurately completed to meet deadlines.

Document Preparation:
Assist in the creation and compilation of bid documentation, ensuring accuracy, completeness, and compliance with client requirements.
Assistinthedatagatheringandresearchofexternaldataandinformationrequiredaspartof the detailed content / requirements.
Format, proofread, and edit bid documents to ensure they meet the highest standards of quality and professionalism.

Power BI Management:
Utilise Power BI to manage, update, and analyse the in-house tender database, tracking key metrics such as win rates, bid timelines, and resource allocation.
Generate and present weekly reports and dashboards to senior management, providing insights into bid performance and identifying areas for improvement.

Compliance and Quality Control:
Ensure all bids comply with company policies, legal requirements, and industry standards.
Conduct post-bid evaluations to identify lessons learned and opportunities for future improvements.

Administrative Support:
Manage the downloading, storing and distribution of all documentation relating to tenders to relevant team members.
Maintain accurate records of all bids and proposals, including submission dates, outcomes, and feedback.
Owning the tender documentation template and ensuring the standardisation of tendering documentation across the Glanua Group.
Support the Tender Manager in developing and implementing bid strategies and procedures.

The main knowledge, skills and experience required of the Bid Co ordinator are outlined as follows:

Qualifications:
Relevant third-level qualification.
Experienceofa Businessor Transaction Servicesenvironmentisdesirable.
Knowledgeofrelevantcommerciallegislationandregulationsforprocurementofservicesand goods for Utility businesses is desirable.
Ability to work with others to ensure success in the performance of a team.
Abilitytobeflexiblewithregardsworkinginachangingenvironmentandtheabilitytoadjust to new work structures, processes, and requirements as necessary.
Abilitytoproactivelyidentifyingnewareasoflearningandusingnewlygainedknowledgeand skill on the job.
Effectivetimemanagementskillswiththeabilitytoprioritiseandremainfocusedwhenfacing deadlines.
PC Skills-extensive use of Microsoft Excel, Word and Power Bi.
Excellent verbal and written communication skills with the ability to convey messages in a clear and sufficient manner.

Experience:
Minimum of 3 years of experience in a similar role within the construction, engineering, or water/wastewater sector.
Proven experience in coordinating bids and tenders, with a strong understanding of the tendering process.

Skills:
Proficiency in Power BI for data management and analysis.
Strong project management and organisational skills.
Excellent written and verbal communication skills.
Attention to detail and the ability to work under pressure to meet tight deadlines.
Ability to work collaboratively in a team environment.