Ireland Job Openings

Domestic & General Property Support Services

Grounds Maintenance Manager's Assistant

FULL TIME

October 7, 2024

Job Description
Job Title: Ground Maintenance Manager’s Assistant Review Date: January 2024
Reports to: Grounds Maintenance Manager
Job Profile
The Grounds Maintenance Manager’s Assistant provides essential support to the Grounds Maintenance Manager in ensuring that the grounds of client’s premises are attractive, orderly, and healthy. In conjunction with working closely with the Manager of department, the Manager’s Assistance takes a hands-on approach to maintaining strong relationships with the team, clients and suppliers being the first point of contact for all employees within the department.
The following is not an exhaustive list of Grounds Maintenance Manager’s Assistant duties:
Responsibility/Activity

Work closely with the Grounds Maintenance Manager, keeping the Manager updated on all aspects of the department by providing daily and weekly reports.
Work with the Team Leaders ensuring that their weekly schedules are up to date and ensure efficiency in travel time and routes.
Carry out scheduled and non-scheduled site visits to ensure high standards are maintained for all contracts, small and large.
In conjunction with the Manager, organise cover and reorganise schedules when employees are absent.
Assisting the Manager with new contracts and creating quotes for new works/contracts.
Complete reviews of Health & Safety and ensure compliance throughout the department for all employees.
Have a strong Planning, Organising, Communicating and Coordinating skills.
Demonstrates a strong work ethic and is committed to seeing tasks through to completion ensuring flexibility for duties in support with Grounds Manager.
Maintain a log of all machinery and stock and ensure efficiency.
Put plans in place and hold meetings with staff who are under performing.
Ensure a timely stock re-ordering process is in place.
Providing any form of required assistance to Grounds Maintenance Operatives/Team Leaders while they carry out their duties.
Ensure all grounds employees are aware of and familiar with the correct use of all equipment, materials, and chemicals etc.

Comply with Policies/Procedures

Maintain familiarity and comply with all Domestic and General policies and procedures in relation to your duty as a Grounds Maintenance Manager’s Assistant.
Comply with all safety regulations in accordance with the Safety, Health and Welfare at Work Act 2005 and maintain a hazard-free environment.
Ensure that health and safety policy is strictly adhered to e.g.: always wear protective gloves when necessary.
Report all incidents and accidents involving self to the Manager.

Candidate Profile
Knowledge, Skills, and Abilities

Must be able to work independently and multi-task in a fast-paced environment.
High level of energy, enthusiasm, flexibility, and patience.
Makes wise decisions on the spot when answering questions in a variety of different circumstances.
Communicates effectively with the management team, using their time to maximum advantage..

Job Types: Full-time, Permanent
Pay: From €40,000.00 per year
Benefits:

Employee assistance program
Flexitime
Sick pay

Schedule:

Monday to Friday

Experience:

Gardening: 2 years (required)

Licence/Certification:

B Driving Licence (required)

Work authorisation:

Ireland (required)

Work Location: In person

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