Company & Team Introduction:
Venterra is a global wind energy services company, engineering, building and supporting major wind and renewables projects around the world. Our clear purpose: accelerate the global energy transition by becoming the go-to services provider and strategic partner for the rapidly expanding wind industry.
Our diverse team of experts is dedicated to making net zero a reality. We offer specialised services across the entire project lifecycle, including:

• Geoscience consultancy
• Environmental expertise
• Design services
• Project advisory
• Survey capabilities
• Construction support & back-deck mission equipment

By acquiring and bringing together leading offshore engineering and marine science companies like Gavin & Doherty Geosolutions, CAPE Holland, INSPIRE Environmental, Partrac and Ordtek, we provide the most comprehensive services and expertise in the market. And we're not done growing yet, which means there are plenty of exciting career opportunities on offer for our team.
At Venterra, sustainability, safety, and quality are prioritised in everything we do, reducing project risk, time, and cost for our clients.
Why join Venterra?

• Shape the future of energy: Dive into groundbreaking renewables projects that are literally changing the world.
• Master the renewables landscape: Gain unique, full-spectrum experience from initial surveys to final construction.
• Go global, make waves: Our worldwide projects aren't just pins on a map – they're tickets to diverse experiences, cultures and challenges, with plenty of international travel opportunities on offer.
• Accelerate your career: We don't just talk about growth – we fuel it. Access cutting-edge training, mentorship from industry leaders, and a clear development path with opportunities to sharpen your skills in the renewables space.
• Be a force for good: Join a team where your values align with your work. We're committed to cultivating a culture of equality, diversity, and positive impact through our work.

By joining us, you'll play a direct role in growing the renewables sector while building a career in an exciting, global industry.
Our Design Team:
Venterra's Design team incorporates the design and analysis of foundations and substations for Floating and fixed Offshore Wind, Monopiles and Jackets, T&I, Onshore and Offshore substation design and Onshore Renewables.
Role Description:
As an Office Administrator / Coordinator, you will be responsible for overseeing a wide range of office tasks and supporting the team to maintain an efficient work environment. You will be the first point of contact for employees, vendors, and clients, while managing administrative duties and assisting with internal coordination. The ideal candidate is highly organised, detail-oriented, and able to multitask in a dynamic environment.
Key Responsibilities:

• Office Management: Oversee daily office operations, including managing office supplies, organizing files, and ensuring the office is well-maintained. Serve as the primary point of contact for vendors, IT support, and building management.
• Reception & Communication: Answer and direct phone calls, manage incoming and outgoing mail, and greet visitors.
• Administrative Support: Provide administrative support to senior management and other departments, including preparing reports, managing documentation, and assisting with presentations. Handle confidential information with discretion and ensure data accuracy in all paperwork and digital files.
• Onboarding & HR Coordination: Assist with the onboarding process for new hires, including preparing welcome materials, setting up workstations, and helping with orientations. Coordinate with HR on employee scheduling, leave tracking, and other administrative tasks as needed.
• Travel & Event Coordination: Organise company events, meetings, and conferences. Arrange travel and accommodation for staff, preparing itineraries and ensuring all logistics are in place.
• Record Keeping & Compliance: Maintain accurate and up-to-date records of office procedures, employee information, and other essential documentation. Ensure compliance with company policies and legal regulations in all administrative processes.
• Training Coordination & Record Maintenance: Maintain and update comprehensive training records for all employees. Track training completion, certifications, and upcoming deadlines. Coordinate the booking of internal and external training sessions, including liaising with training providers, scheduling sessions, and arranging necessary resources and materials.

Essential Experience:

• Proven experience as an Office Administrator, Coordinator, or similar role.
• Strong organisational and multitasking skills, with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point) and familiarity with office management tools (e.g., HRIS systems, scheduling tools).
• Ability to work independently and handle confidential information.
• Previous experience in coordinating travel and events is a plus.
• Professional standard written and spoken English is essential.

Education/Qualifications and Competencies:

• Full Driving License
• Willing and able to travel as required
• Excellent verbal and written English.

Additional Requirements:
Candidates should also be highly organised and motivated individuals with effective communication skills, a good work ethic, and a commitment to technical excellence, personal efficiency, and career progression through Continued Professional Development.
At Venterra:
At Venterra, we are committed to inclusion and diversity in everything we do. We take inclusion and diversity seriously. We know that getting this right is critical for us to live our organisation’s values. We are always trying to improve our way of working to be more inclusive and equal. We are an equal opportunity employer. Our vision is for Venterra to be a place where people of all ethnicities feel welcomed to work.
Job Type: Full-time
Application question(s):

• Will you now or in the future require sponsorship for employment visa status?
• Do you have previous experience as an Office Administrator/Coordinator?
• This role is office based in Dublin, is this location within a daily commutable distance for you?
• What is your notice period? (in weeks)
• What are your salary expectations?

Work authorisation:

• Ireland (preferred)

Work Location: In person