Working at American University in Japan

Program Assistant

ワークスタイル

リモートワーク・在宅勤務服装カジュアル副業OK残業少なめ

募集要項

Position
Program Assistant
Department
Master in Management (Mi M) Program
Position Type
Part-time
Work Hours
Location
Tokyo (Sangen-jaya station); remote work from Kanto area may be possible after an on-site training period.
Report to
Director, Master in Management
Visa Requirement
This position is only available to applicants who are eligible to work in Japan. (The position does not include visa sponsorship.)
Salary & Benefits
Commensurate with experience. Japanese social insurance, commuting/telework allowance.
Overview of Position
The Master in Management (Mi M) is a one-year program designed for recent graduates from all backgrounds taught 100% in English. Students study and work with cohort and gain exposure to a global environment.
The program assistant will play a key role in supporting the operations of the Mi M program. The ideal candidate is detail-oriented with a passion for administrative, financial, and event-planning tasks, and has the ability to handle multiple projects efficiently. Candidates with strong organizational and interpersonal skills are welcomed.
Primary Responsibilities

• Assist candidates from the first touch points of the admissions process to the coordination of their visa application process.
• Process monthly administration tasks such as expense reports, payment requests and student workers’ timesheets.
• Draft and issue invoices for tuition and other fees. Track and follow up on outstanding invoices to ensure timely payments.
• Update CRM systems of candidates, students and alumni.
• Assist in planning academic, social and recruiting events. Coordinate logistics for guest speakers and manage room reservations, set up, etc.
• Assist in creating program materials and coordinating website content updates.

Application Process
Review of applications will begin immediately. Desired start date is late November or December 2024.
Please apply from below link.
https://tuj.bamboohr.com/careers/14?source=a WQ9Mg%3D%3D
Required application materials to be submitted:
Temple University, Japan Campus is committed to equal opportunity employment, and to increase diversity and inclusivity in both its community and curricula. All qualified applicants shall receive full and equal consideration for employment. The university does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law. Candidates who can contribute to the institution's goals are strongly encouraged to apply.

応募必要条件

スキル・資格

Required Qualifications & Experience

• Bachelor’s degree or higher
• Excellent communication skills in English (native or near-native level)
• 2-3 years of work experience in an area related to student services or customer support.
• Proficient computer skills and knowledge in Microsoft Excel (Intermediate), Word and Power Point (Basic)
• Friendly, professional, and detail-oriented

Preferred Qualifications & Experience

• Work experience in higher education is strongly preferred.
• Business Level Japanese (oral and written)
• Experience in interdepartmental liaison / coordination
• Knowledge of both U.S. and Japanese higher education
• Experience in using database
• Familiarity with university admissions and visa processes

勤務地

• 東京都 23区, 世田谷区
• 東急田園都市線、 三軒茶屋駅

労働条件

雇用形態パートタイム給与時給制 ~ 経験考慮の上、応相談勤務時間: 5 hours per day, Monday through Friday within 9:00 am to 5:30pm
休日・休暇: Saturdays, Sundays, National Holidays

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