Company Secretary

Who we’re looking for
We are seeking an experienced Company Secretary to support our Luxembourg funds and legal entities. We are looking for someone who is passionate about governance, continuously seeks improvement, and can integrate into our well-established and dynamic team. In this role, you will be part of a team of company secretaries and other colleagues, providing support and assistance to the companies and boards we serve. You will also contribute actively to projects that aim to continuously enhance team efficiency and performance. While this is a team effort, the role also provides autonomy and space to independently plan out your work as needed.
About Schroders
We’re a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

We have around 6,000 people on six continents. And we’ve been around for over 200 years, but keep adapting as society and technology changes. What doesn’t change is our commitment to helping our clients, and society, prosper.

What you'll do
Support the Luxembourg management company and the Luxembourg-domiciled funds and legal entities within Schroders to achieve overall business objectives through effective governance arrangements.

• Advise various boards (executive/non-executive directors directors) including the Luxembourg management company, as well as UCITS, alternative investment funds, and other types of fund structures and subsidiaries on governance matters. In this role, it will be crucial to build strong relationships and rapport with key stakeholders within the Board and the senior management.

• Play a critical role in developing governance within the Luxembourg business and ensuring corporate governance arrangements for regulated and unregulated entities are appropriate and aligned with best practices.

• Drive the Governance agenda for the entities in scope, including advising on board composition, competencies and responsibilities, board evaluation and training programs, reporting calendar, and providing feedback on reporting papers submitted to the board.

• Act as Company Secretary for a range of funds and assist with the end-to-end process of board and shareholder meeting organization, as well as the annual accounts approval process.

• Contribute to developing and reviewing appropriate company secretarial standards for Schroder-managed private asset funds and investment vehicles in Europe.

• Assist the business in launching products (regulated and non-regulated) and implementing structuring in Luxembourg. Represent Governance within product launch working groups to ensure appropriate governance is in place, including setting KPIs, identifying service providers, and approving board compositions.

• Engage with Group functions to facilitate the implementation of the cross-functional and cross-asset projects. Contribute to Governance European/Group projects as required.

• Review and assist in developing governance-related procedures and policies.

• Ensure compliance with relevant regulatory and statutory requirements, including filing with the register of beneficial owners (RBE).

• Act as an escalation point for company secretarial service providers.

The knowledge, experience and qualifications you need
The role requires someone who is proactive, enthusiastic, and eager to acquire knowledge and process new information quickly with diligence and a keen eye for detail. An openness to new challenges is essential.

• Excellent time management and prioritization skills to address a large number of requests within set deadlines.

• Ability to build rapport with Board/Committee members and key stakeholders (independent directors, non-executives, executive managers and Conducting Officers).

• Experience attending meetings and taking timely, effective, and accurate minutes.

• Fluent in English, both written and spoken.

• Proficient in MS Office packages.

The knowledge, experience and qualifications that will help

• Qualification as a Chartered Company Secretary or equivalent. Those currently pursuing their qualification are encouraged to apply.

• Experience with board platforms (such as Diligent, Board Intelligence), and entity management software (such as Diligent/Blue Print).

• Previous experience in a similar environment (Finance and/or Fund Industry), as well as knowledge of the Luxembourg fund industry-related governance practices.

• Proficiency in any other languages is an advantage

What you’ll be like

• Ability to take ownership of end-to-end processes.

• Proactive, curious, and client-focused mindset.

• Strong focus on details and quality, with the ability to operate under pressure in a fast-paced environment.

• Excellent soft skills, with the ability to communicate information clearly and effectively, and to navigate and adapt to complex situations.

• Demonstrated ability to influence and manage Board-level relationships with a deep understanding of stakeholder needs.

• Strong planning and organizational skills.

• Confidence and the ability to hold the attention and respect of directors and senior management.

We recognise potential, whoever you are

Our purpose is to provide excellent investment performance to clients through active management. Diversity of thought facilitated by an inclusive culture will allow us to make better decisions and better achieve our purpose. This is why inclusion and diversity are a strategic priority for us and why we are an equal opportunities employer: you are welcome here regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background or any other protected characteristics