Company Secretary and Legal support, Assistant Vice President

INTERNATIONAL FINANCIAL DATA SERVICES (IFDS)

IFDS, established in 2007, is a market leader in Transfer Agency Services committed to providing high quality services and technology to our clients, with European offices in Dublin and Luxembourg. IFDSL is owned equally by SS&C Technologies Holdings, Inc., and State Street Bank Corporation.

IFDS services and supports a diverse range of products across multiple fund domicile on behalf global Asset Managers. Our unique set up provides the expertise, scale, technology and strategic support and partnership to our clients. We are deeply involved, with the support of our Shareholders, in the evolution of our Industry, towards more Innovation and Digital transformation.

IFDS Luxembourg ("The Company") currently services a total of €1,100 billion AUM for some of the most sophisticated and demanding asset managers in the industry. Our footprint in Luxembourg is about 320 people and we have more than 700 people globally supporting our Luxembourg businesses.

Our Mission and Values:
Our mission is to 'build great experiences for our clients, their customers and our employees'.
This is achieved through our values of 'PACE & L': Professional, Accountable, Client Focused, Excellence and Leadership.

Corporate Secretary & Legal Support, AVP
Permanent Contract

Your Role

We are looking for an in-house Corporate Secretary & Legal Support, AVP to join our team. You will be primarily responsible for providing corporate secretary services to the company. You will also provide legal support to our in-house Senior Legal Counsel and assist the company in meeting its legal and regulatory obligations, as well as, protecting its business. The role requires you to ensure regular liaison with local authorities and various departments within the company and at the group level, with our business partners and sister companies. It also requires a strong collaboration with the company's Conducting Officers and Board of Directors.

Your Team

You will be working within the Compliance Department and directly reporting to the Chief Compliance Officer.

Your Responsibilities

• Executing the statutory duties on behalf of the company
• Communicating with the company's shareholders on behalf of the management of the company
• Maintaining statutory registers
• Coordinating Board of Directors meetings including scheduling, preparing agenda, materials and taking minutes
• Providing reports to the Board of Directors and other Committees on the status of legal or other actions
• Bringing on new Directors or facilitating the off boarding of exiting Directors
• Implementing procedures for and preparing the periodic legal reports within the Legal Department
• Assisting the Senior Legal Counsel with the drafting, maintaining and reviewing legal documents such as contracts, proxies, comfort letters, client consent letters, etc., as needed
• Following up on execution of contracts with external parties
• Maintaining the legal documents' register
• Following up on the updates of local laws in relation to the corporate and funds services
• Supporting internal stakeholders with queries in relation to legal constructs including delegations. This will incorporate both Luxembourg and Ireland support.

Your Profile

• 2-3 years Company Secretarial experience and/or ILA qualification or equivalent
• 4-5 in legal administration linked to the corporate/fund services in Luxembourg
• Legal academic background, the experience in contractual law is optional and would be highly appreciated
• A strong understanding of investment funds industry and preferably in the transfer agency function
• Excellent planning and co-ordination skills
• Strong drafting skills with attention to detail
• Ability to work under tight deadlines
• Proactive, organised, self-reliant, flexible
• Fluency in English, good command in German or French would be an advantage

Job ID R-756541