The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.
Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

Your role

The incumbent will provide administrative and strategic support for the entity in line with outstanding EU grant management standards. The incumbent will perform administrative organisational tasks as well as to process the accurate, timely documentation of files, data and research information.

• Assist the Head of the Research Support Department with all aspects of the EU grant management procedures; be responsible for the entire project-life cycle, establish, workflows and procedures
• This includes the preparation guideline, checklists, tools, verification of budgets during the proposal, grant submission and grant preparation stages as well as project controlling and preparation of financial reporting during project implementation
• Ensure contract and project implementation in full compliance to the funder’s rules and requirements
• Ensure project management reporting, quantitative and qualitative, according to defined formats and project management guidelines
• Ensure that EU grants are pre-reviewed, submitted and followed-up after submission
• Responsible for the preparation EU Action Plan, EU Partnership Mapping, future orientation and policy developments for the next European Framework programme for research and innovation
• Responsible for the development, implementation and improvement of EU best practice, grant administration processes and procedures
• Provide advice and guidance to Research Facilitators, Principal Investigators, provide Helpdesk function fore EU framework advisory/compliance/interpretation; by collecting information and identifying needs concerning administration of EU funding in order to establish, communicate and excchange on best practice policies and procedures
• Engage wit stakeholder communities (internal and external) and coordinate EU working group, building up partnerships and networks
• Establish and update coherent central procedures for research data retrieval related to EU Grants
• Contribute to internal cooperation and communication between Research Support Department and other research entities, projects and central services
• Contribute to the development of funding models in the resarch information management system

Your profile

• University degree preferably in management studies or equivalent professional experience in an area relevant to research evaluation
• Long track record and experience of grant administration in an EU support/research office function or within the European Commission Services
• Experience with European Commission funding mechanisms, rules and requirements, with focus of developing procedures, workflows, templates, guidelines
• Experience in coordinating competitive research grants and coordinating applications to competitive research grant
• Experience maintaining accurate records including data entry, extraction, analysis, monitoring and compliance
• Ability to liaise with relevant internal and external stakeholders and build constructive and effective relationships
• Good command of IT tools for data retrieval and data processing
• Excellent organisational skills with attention to detail and accuracy
• High degree of flexibility and ability to prioritise workload, keep deadlines, be able to work on different tasks in parallel
• Very good communication, organizational and problem solving skills as well as interpersonal skills
• Excellent command of English and fluent in French and / or German

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (Uni GR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.
All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.
General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Project officer
• Job Reference: UOL06707

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