Malaysia Job Openings

XCL Education Malaysia

Office Administrator

FULL TIME

November 3, 2024

Job Summary:
We are seeking a highly organized and proactive Office Administrator to support our senior leadership team. The ideal candidate will be responsible for managing office administration tasks, including scheduling meetings, taking minutes, and ensuring the smooth operation of day-to-day office activities. The role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
Meeting Coordination:
  • Schedule and coordinate meetings, conferences, and appointments for senior leadership.
  • Prepare meeting agendas, arrange necessary materials, and ensure all participants are informed.
Minute Taking:
  • Attend meetings to take accurate and detailed minutes.
  • Distribute meeting minutes to attendees and ensure follow-up on action items.
Office Administration:
  • Manage office supplies inventory and place orders as needed.
  • Oversee the maintenance of office equipment and ensure it is in good working condition.
  • Handle incoming and outgoing mail, including email correspondence.
  • Assist in organizing office events and activities.
Documentation and Reporting:
  • Maintain and organize office files, records, and documentation.
  • Prepare reports and presentations as required by senior leadership.
Support to Senior Leaders:
  • Provide administrative support to senior leaders, including handling confidential information with discretion.
  • Assist with special projects and tasks as directed by senior leadership.
Job Type: Full-time
Pay: RM2,000.00 - RM3,000.00 per month
Benefits:
  • Opportunities for promotion
  • Professional development
Schedule:
  • Monday to Friday
Supplemental Pay:
  • Performance bonus
Experience:
  • Office Administration: 1 year (Preferred)
Language:
  • English (Required)
  • Bahasa Melayu (Preferred)
  • Mandarin (Preferred)
Application Deadline: 08/30/2024
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