The Office of Procurement (OP) under the Bureau of Management Services of UNDP is responsible for development of procurement policy, corporate procurement services, procurement advisory services, as well as strategic procurement services to Country Offices and Central Bureaus. In addition, OP provides capacity building to the UNDP global procurement function. OP supports UNDP’s programme delivery in line with UNDP's Strategic Plan 2022-2025 and follows best practices in public sustainable procurement and the rules and regulations of UNDP, the accountability framework, while ensuring appropriate risk management for UNDP. We are a global team based in New York (USA), Copenhagen (Denmark) and in Cyberjaya (Malaysia), with additional Regional Procurement Specialists located in each Bureau Hub (Panama, Addis Ababa, Amman, Istanbul and Bangkok).
The Crisis, Climate and Infrastructure Unit (CCIT) provides direct procurement services to the UNDP Country Offices globally for the supply of specialized vehicles, ambulances, drones, solar solutions, engineering and construction and more.

Under the guidance and supervision of the Procurement Specialist Team Lead, the Procurement Associate ensures the execution of transparent and efficient procurement services in line with client expectations. The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.
The Procurement Associate works in close collaboration with OP staff for resolving complex procurement-related issues and information exchange. He/she will also work collaboratively with operations and program staff in UNDP COs and HQ business units.

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
• OP/CCIT Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Support orginzing procurement processes on behalf of and in collaboration with UNDP COs, focusing on achievement of the following results:

• Assist COs in the preparation of procurement plans for the office.
• Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Preparation of Purchase orders and contracts in and outside the ERP system, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in the ERP system with Buyer profile
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems in consultation with the COs.
• Presentation of reports on procurement in the PSU.
• Preparation of cost-recovery bills in the ERP system for the procurement services provided by CCIT

Ensures implementation of sourcing strategy focusing on achievement of the following result:

• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation

Ensures organization of logistical services focusing on achievement of the following results:

• Organization of freight forwarding services including preparation of shipment information, collecting quotations from UN assigned freight forwarders, follow-up with the COs on delivery tracking, making warehouse arrangements at destinations, where required, etc.

Ensures facilitation of knowledge building and knowledge sharing in the OP/CCIT focusing on achievement of the following results:

• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning ofthe Office and the Organization
Cross-Functional & Technical competencies (insert up to 7 competencies)

• Fluency in English is required
• Working knowledge of another UN Official Language will be an advantage