Malaysia Job Openings
DHL Express
Senior Buyer (Vietnamese Speaker)
Petaling Jaya
FULL TIME
November 4, 2024
Key Objectives and Areas of Responsibility for Corporate Purchasing Roles
- Organise and execute the purchase to pay process (including contract management process) ensuring compliance with global, regional and local procedures and policies
- Explore and capture internal demand; management of contracts for catalog and non-catalog requests
- Actively drive the use of procurement catalog
- Build good relationships with suppliers and internal customers
- Oversee and / or use the support of the purchasing support roles
- Team coordination and independent technical control of the assigned group as well as interdisciplinary coordination, control and quality assurance of the professional task completion
- Extended scope for decision-making within the given framework
- Provide administrative support to operational buying activities
- Assist different day-to-day activities within the purchasing organisation
- Provide 1st level support, consulting and training; interface to 2nd level support
Serving as Procurement Professionals:
- Execute and ensure procurement processes and contracting processes applying sourcing / purchasing / corporate / Business Partner policies
- Prepare, manage and administer on agreed contract templates for individual countries, negotiation of commercial terms for small value contracts
- Review contract and coordinate for content approvals (process initiation and monitoring)
- Response to inquiries regarding contract obligations and revisions
- Contract maintaining/archiving in the global standard contract management system
- Monitoring and identification of expiring contracts, initiate and prompt users to initiate for contract extension or competitive bidding according to approved guidelines and policies
- Collect and maintain data and / or ensure data quality maintenance and reporting on rates, catalog, supplier data / performance, purchase order admin
- Drive (execute) tactical purchasing process (non-catalog requisitions) and ensure day-to-day / admin support (request and analyze competitive bids (3 bids and 1 buy), select suppliers, quality, delivery terms, specs for goods / services)
- Ensure clarification of outstanding receipt of order confirmation, invoices, delivery dates, rejection / change of purchase orders
- Catalog contracts negotiation with suppliers
- Support preparation and monitoring of tenders, negotiations and supplier management
- Analyze and evaluate supplier bids, tenders, proposals, or quotations; negotiate prices and delivery conditions; and commit to purchases (within established limits of authority) with terms that are in the organization’s best interest
- Follow-up the status of purchase orders with vendors to ensure timely delivery; and communicate status of orders with internal customers
- Interpret inventory requests, production schedules, purchase requisitions, orders, and other documents to coordinate purchasing activities with the organization’s current and anticipated demand for goods and materials
- Generate required reporting, analyze reports and identify catalog improvements.
- Maintain good relationships with suppliers and internal customers in scope
- Provide advice and support to internal customer with specs for required low value goods / services (without a framework contract) in close cooperation with sourcing
- Provide feedback to sourcing in respect of suppliers performance
- Contribute to the successful cooperation between region / country and sourcing community
- Explain facts, policies and practices related to job area
- Support and interact primarily with colleagues of own sub-function
- Develop a network of contacts to build up relationships and strengthen the organizational, product and market knowledge
Education Level
- Completed apprenticeship and / or relevant university degree and / or equivalent experience
Experience Level
- Min 2 years to 5 years of relevant experience in commercial functions and especially in purchasing and procedures
- Proficiency in Vietnamese and English – reading, writing & speaking
- Solid working experience with purchasing practices and buying procedures
- Demonstrates solid knowledge of risk types and factors in procurement, as well as mitigation options
- Assesses supplier risk and defines mitigation actions, using standard templates, with limited complexity
- Advise colleagues and business partners on the applicable laws, rules and regulations including the consequences of business decisions on compliance
- Working experience with Enterprise Resource Planning Systems (especially SAP and Oracle environment)
- e-purchasing experience
- Experience in working with MS Office suite (Office, Excel, Word, Powerpoint)
- Working experience in building / mobilizing reports in MS Excel (using Pivots, Macro, Vlookup)
- Knowledge of working with VBA and Macro to automate reports & Power BI would be advantageous
- Great communication style and analytical skills
Posting Legal Entity DHL Asia Pacific Shared Services Sdn. Bhd.
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