Job Title: Senior Executive, Human Resources (Specializing in Recruitment, Performance Management, and Compensation & Benefits)
Location: Bangi, Selangor
Vacancies: 3 Positions Available
Experience Required: 5+ years Job
Overview: Silentmode Sdn. Bhd. is seeking dynamic and experienced HR professionals to join our team as Senior Executive, Human Resources. We are looking for candidates who specialize in recruitment, especially those from manpower agencies seeking new challenges and a fresh work environment. This role is also open to professionals who are advanced in Performance Management and Compensation & Benefits, as they will play a key role in shaping our HR strategies and contributing to the growth of the company.
Requirements & Qualification
- Bachelor’s degree in Business Administration / Human Resources/ Accounting / Management or any related field.
- Diploma in Business Administration / Human Resources or a related field, with at least 2 years of work experience in a similar role.
- Strong interpersonal and communication skills, with the ability to build effective working relationships at all levels of the organization.
- Excellent organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
- Strong analytical skills for interpreting HR data, commitment to continuous learning, contribute to developed technical proficiency in tools e.g., Power BI.
- Knowledge of office management systems and procedures.
- Critical thinker and problem-solving skills.
- Familiar with Employment Act 1955 and related regulatory requirements.
- Team player.
- Good time-management skills.
- Great interpersonal and communication skills.
- Proficiency in Microsoft Office.
Responsibilities
- Responsible for overseeing the Human Resources function and being aware and knowledgeable of HR procedures, guideline, and any related documents and responding to related inquiries. This includes, but is not limited to, the following responsibilities: -
- Payroll:
· Ensure all relevant daily HR & Payroll Administration services are consistent and in compliance with local acts (statutory and non-statutory) and company guidelines,
· Hands on experience in monthly payroll processing
· Prepare monthly payroll costing report and annual forecast manpower costing report
· Work closely with HOD for the HR software enhancement.
· Work with team member by ensuring any form of HR system data is accurate, kept secure and in compliance with data protections laws
· Facilitate external auditors on information and documentations when needed
· Check Employee leave and time attendance administration through platform (Kakitangan/if any).
· Manage and ensure timely statutory payment (EPF/SOCSO/EIS/LHDN) including delayed payment, and database updating of new joiners and resigned Employee.
· Prepare any process and procedure within the section that is required to optimize operations, enhance efficiency, and ensure alignment with organizational goals and standards
- Compensation & Benefit:
· Custodian to manage Annual Increment, Bonus, Incentive Payment, Promotion and any related template for Management approval.
· Prepare reports related to Compensation & Benefits.
· Ensure current compensation & benefits package are aligned with Company procedure.
· Liaise with Third Party Administrator (TPA) and insurance company on medical benefits.
· Prepare any process and procedure within the section that is required to optimize operations, enhance efficiency, and ensure alignment with organizational goals and standards
- Industrial Relations:
· Sound knowledge of Employment Act 1955 and ensure disciplinary actions are taken within the legal act.
· Prepare any grievances report, disputes and disciplinary cases towards prompt and amicable resolution.
· Liaise with Middle Management and or Supervisor on the appropriate disciplinary actions consistent with Company’s guideline and procedure.
· Company’s representative in conciliation meetings and Industrial / Labor Court.
· Ensure HR policies, procedures and practices are implemented according to Malaysia labour laws.
· Handle any employee and industrial relations matters.
· Prepare any process and procedure within the section that is required to optimize operations, enhance efficiency, and ensure alignment with organizational goals and standards.
- Recruitment:
· Implement effective sourcing, screening, and interview techniques.
· Maintain and update all human resources records such as new hires, employment confirmation, extension, termination, resignation etc.
· Handle recruitment administration aspects including prepare employment contract, conducting induction briefings/new hire-on-boarding and relevant manpower.
· Prepare any process and procedure within the section that is required to optimize operations, enhance efficiency, and ensure alignment with organizational goals and standards.
· Coordinate with hiring managers to understand the job requirements and facilitate whole hiring process such as arranging interviews
· Prepare all documents relating to recruitment
· Generate hiring report and status update as and when required
· Participate in career fair to attract potential candidates.
- Performance Management
· Prepare performance evaluation processes, tools, and templates to ensure consistency and fairness.
· Coordinate and oversee the annual performance appraisal process.
· Ensure timely completion of performance evaluations and provide guidance on setting performance goals.
· Provide support to employees on PIPs to help them meet performance expectations.
· Prepare key performance indicators (KPIs) to measure the effectiveness of the performance management for Employee.
· Analyse performance data to identify trends and areas for improvement.
· Conduct regular check-ins with employees to address performance-related concerns and provide support.
· Address and resolve performance-related conflicts in a fair and timely manner.
· Collaborate with Learning and Development to design and implement employee development programs.
· Prepare any process and procedure within the section that is required to optimize operations, enhance efficiency, and ensure alignment with organizational goals and standards
- Learning and Development
· Create and update training materials, training plan, training calendar and related content to ensure relevance and effectiveness.
· Prepare and facilitate the onboarding process for new hires to ensure they are fully integrated into the company.
· Develop and implement leadership training programs to build and enhance the skills of current and future leaders.
· Identify and implement new learning technologies and methods to enhance training delivery.
· Conduct training sessions, workshops, and seminars on various topics, including technical skills, soft skills, compliance, and leadership.
· Coordinate external training providers and vendors as needed.
· Develop assessment tools to measure the effectiveness of training programs
· Identify training needs based on performance appraisals and feedback.
· Collaborate with Middle Management and or supervisor to identify specific training needs.
· Prepare any process and procedure within the section that is required to optimize operations, enhance efficiency, and ensure alignment with organizational goals and standards.
· Collect and analyze feedback from participants to continuously improve training content and delivery method.
· Ensure all training programs comply with legal and regulatory requirements.
· Develop and manage the budget for training and development initiatives
- Communication
· Develop and distribute internal communications to keep employees informed about company news, policies, guidelines, awareness and initiatives.
· Monitor and manage the whistleblower feedback for internal and external concerns confidentially and without fear of retaliation.
· Coordinate and manage stakeholder communication efforts.
· Oversee the creation, management, and update website content to ensure it is engaging, accurate, and up to date.
· Develop and manage media content e.g., articles, and social media posts, to enhance the employer brand and public image.
· Collect feedback from employees and stakeholders to continuously improve communication efforts.
Job Type: Full-time
Pay: RM3,800.00 - RM4,500.00 per month
Benefits:

• Dental insurance
• Free parking
• Health insurance
• Maternity leave
• Meal provided
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Application Question(s):

• What is your expected salary?

Experience:

• Recruiting: 5 years (Preferred)
• Performance Management: 5 years (Preferred)
• Compensation: 5 years (Preferred)

Expected Start Date: 11/01/2024