Netherlands Job Openings
The White Helmets
Executive Assistant
The Hague
FULL TIME
October 10, 2024
ABOUT THE STICHTING WHITE HELMETS FOUNDATION
Stichting White Helmets Foundation (SWHF) is a non-profit organisation based in the Netherlands. The Foundation aims to provide aid to communities and persons recovering from conflicts and disasters; provide support and orientation to refugees and communities in hosting countries; support justice, accountability, rule of law, human rights efforts, and international advocacy and research activities.
SWHF is an equal opportunities employer and applications are actively encouraged from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
SCOPE OF WORK
The Executive Assistant will provide high-level administrative and operational support to the Executive Director (ED) and act as a central liaison between the ED, the Board of Directors, and other internal and external stakeholders. The role ensures smooth daily operations, coordination of strategic initiatives, and efficient communication and governance processes.
TERMS OF REFERENCE
Under the direct supervision of the WH Executive Director (ED), the Executive Assistant will perform the following duties:
The position is open to candidates who hold valid work and residence permits in the Netherlands.
If you are interested in applying for this position, please fill out the application form and attach your CV and a covering letter explaining your background, suitability for the role and interest in what we do.
Closing date for application: 31 October 2024.
The White Helmets is committed to diversity and inclusion within its workforce, and encourages all applicants, irrespective of gender, nationality, religious and racial/ethnic background, as well as persons with disabilities, to apply to become a part of the organization, where all persons are treated fairly, with dignity and respect. As part of The White Helmets’ commitment to safeguarding/ preventing sexual harassment, exploitation, and abuse, we conduct reference checks on all final stage candidates in line with International Standards.
Please note that due to the urgency of this position we will review the applications regularly and we do reserve the right to close this advertisement early; the closing date will be upon successful recruitment.
Only shortlisted applicants who meet the required job qualifications will be contacted.
Further information about us can be found at www.whitehelmets.org and https://www.syriacivildefence.org
Job Type: Full-time
Stichting White Helmets Foundation (SWHF) is a non-profit organisation based in the Netherlands. The Foundation aims to provide aid to communities and persons recovering from conflicts and disasters; provide support and orientation to refugees and communities in hosting countries; support justice, accountability, rule of law, human rights efforts, and international advocacy and research activities.
SWHF is an equal opportunities employer and applications are actively encouraged from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
SCOPE OF WORK
The Executive Assistant will provide high-level administrative and operational support to the Executive Director (ED) and act as a central liaison between the ED, the Board of Directors, and other internal and external stakeholders. The role ensures smooth daily operations, coordination of strategic initiatives, and efficient communication and governance processes.
TERMS OF REFERENCE
- Duty station: Netherlands.
- Line manager: Executive Director
- Line management Responsibility: N/A
- Full-time/Part-time: Full-time
Under the direct supervision of the WH Executive Director (ED), the Executive Assistant will perform the following duties:
- Provide executive-level administrative support to the Executive Director (ED), including managing schedules, correspondence, and travel arrangements.
- Act as a key liaison between the ED and the Board of Directors, managing board meetings, preparing minutes, and assisting with governance processes.
- Assist in the preparation of reports, presentations, and documents for internal and external stakeholders.
- Monitor and manage deadlines and tasks associated with strategic initiatives, ensuring the ED is well-prepared for meetings and events.
- Organize and coordinate high-profile events, meetings, and conferences.
- Conduct research and prepare background materials for meetings and decision-making discussions.
- Handle confidential and sensitive information with the utmost discretion.
- Oversee special projects or initiatives on behalf of the Executive Director.
- Assist with donor relations and external communications, including drafting official correspondences.
- A bachelor’s degree in business administration, management, or a related field.
- Minimum of 3-5 years of experience in an executive assistant role or a similar role, preferably in a non-profit organization.
- Strong organizational and project management skills.
- Excellent written and verbal communication skills in English, French and Arabic are assets.
- Ability to work independently, handle multiple priorities, and manage tight deadlines.
- Proficiency in Microsoft Office Suite and online collaboration tools.
- High degree of professionalism, discretion, and confidentiality.
The position is open to candidates who hold valid work and residence permits in the Netherlands.
If you are interested in applying for this position, please fill out the application form and attach your CV and a covering letter explaining your background, suitability for the role and interest in what we do.
Closing date for application: 31 October 2024.
The White Helmets is committed to diversity and inclusion within its workforce, and encourages all applicants, irrespective of gender, nationality, religious and racial/ethnic background, as well as persons with disabilities, to apply to become a part of the organization, where all persons are treated fairly, with dignity and respect. As part of The White Helmets’ commitment to safeguarding/ preventing sexual harassment, exploitation, and abuse, we conduct reference checks on all final stage candidates in line with International Standards.
Please note that due to the urgency of this position we will review the applications regularly and we do reserve the right to close this advertisement early; the closing date will be upon successful recruitment.
Only shortlisted applicants who meet the required job qualifications will be contacted.
Further information about us can be found at www.whitehelmets.org and https://www.syriacivildefence.org
Job Type: Full-time
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