Job Title: Office Administrator
Location: Netherlands
Company: Quantbox NL, an early-stage trading firm that specializes in automated options market-making
About Us: QBNL is an innovative trading startup based in the Netherlands. We are at an early stage of growth and are seeking a versatile and dedicated Office Administrator to support our dynamic team. This role is critical to ensuring the smooth operation of our business functions.
Job Description:
Position Overview: The Office Administrator will play a pivotal role in managing our administrative, financial, and secretarial tasks. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced startup environment. This position offers an excellent opportunity to grow with the company and take on increased responsibilities as we expand.
Key Responsibilities:
Administrative Support:

• Manage day-to-day administrative tasks, including scheduling meetings, managing calendars, and handling correspondence.
• Organize and maintain office files, both electronic and physical.
• Assist in the preparation of reports, presentations, and other documentation as needed.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Provide support for various projects and initiatives as required.

Finance Support:

• Assist with basic bookkeeping tasks, including accounts payable and receivable, invoicing, and expense tracking.
• Prepare and maintain financial records and reports.
• Support the finance team in budget preparation and monitoring.
• Reconcile bank statements and manage petty cash.
• Assist with payroll processing and ensure timely payment of employees.

Secretarial Duties:

• Serve as the first point of contact for recruitment partners, stock exchanges etc: managing inquiries and directing them appropriately.
• Handle confidential information with discretion and maintain the highest level of confidentiality.
• Arrange travel and accommodations for staff and visitors.
• Support the preparation and distribution of meeting agendas and minutes.
• Manage office supplies and inventory.

Qualifications:

• Proven experience in an administrative, finance, or secretarial role, preferably within a startup or trading environment.
• Excellent organizational and multitasking skills.
• Strong attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point) and familiarity with accounting software.
• Ability to handle sensitive information with discretion.
• Strong communication and interpersonal skills.
• Fluent in English; proficiency in Dutch is a plus.
• Bachelor's degree in Business Administration, Finance, or a related field is preferred but not required.

What We Offer:

• A dynamic and supportive work environment in an exciting early-stage startup.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.
• Flexible working hours and the possibility of remote work.
• The chance to be part of a company that is shaping the future of the trading industry.

How to Apply: Interested candidates are invited to send their resume and a cover letter outlining their qualifications and experience to shashank@quantboxtrading.com and sajiv@quantboxtrading.com with the subject line "Office Administrator – [Your Name]"
Job Type: Full-time
Pay: €3.000,00 - €3.600,00 per month
Ability to commute/relocate:

• 1016 XK Amsterdam Centrum: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Required)

Experience:

• office management / HR / secretarial / accounts: 1 year (Required)

Language:

• English (Required)
• Dutch (Preferred)

Work Location: Hybrid remote in 1016 XK Amsterdam Centrum
Expected Start Date: 16/09/2024