Netherlands Job Openings
Dept
Junior Project Management Officer
Amsterdam
August 23, 2024
Digital Marketing at DEPT®:
If you are the ultimate smooth operator, someone who’s capable of perfectly overseeing all projects and knows exactly what they need from an administrative point of view? Then we are looking for YOU!
As a Junior Project Management Officer, you’re the right hand of the project manager, and managing the project administration of some of our clients is what you do best. You make sure that all projects are administered in the right way in our tools and systems, check booked hours, and support the invoicing process. Being this smooth isn’t everyone’s strong suit — but you’re not everyone. You need to be a proactive thinker who enjoys problem-solving, communicating with non-financial stakeholders, and being a team player.
KEY RESPONSIBILITIES
We are looking for someone who is able to:
WHO ARE WE?
We are pioneers at heart. What does that mean? We are always looking forward, thinking of what we can create tomorrow that does not exist today. We were born digital and we are a new model of agency, with a deep skillset in tech and marketing. That’s why we hire curious, self-driven, talented people who never stop innovating.
Our culture is big enough to cope and small enough to care. Meaning, that with people across 30+ countries, we’re big enough to provide you with the best tools, global opportunities, and benefits that help you thrive. While acting small by investing in you, your growth, your team, and giving you the autonomy to solve our clients problems, no matter where you are in the world.
DIVERSITY, EQUITY & INCLUSION
At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.
Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.
We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.
Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.
- A group of analytical and performance-driven colleagues that will feel like friends in no-time;
- Good vibes: we’re trusting and believe in creative freedom and autonomy;
- If you grow, we grow. That’s why we’ll cheer you on [and support you] with personal coaching, a development plan and budget;
- Projects that work for you as well as the other way around. From short and snappy to more in-depth: whatever fits your ambition;
- Clients that will make you feel like a proud ambassador, like Netflix, Foot Locker & Philips.
- Best of both worlds: the pros of an international leading agency with the energy of your next door agency.
If you are the ultimate smooth operator, someone who’s capable of perfectly overseeing all projects and knows exactly what they need from an administrative point of view? Then we are looking for YOU!
As a Junior Project Management Officer, you’re the right hand of the project manager, and managing the project administration of some of our clients is what you do best. You make sure that all projects are administered in the right way in our tools and systems, check booked hours, and support the invoicing process. Being this smooth isn’t everyone’s strong suit — but you’re not everyone. You need to be a proactive thinker who enjoys problem-solving, communicating with non-financial stakeholders, and being a team player.
KEY RESPONSIBILITIES
We are looking for someone who is able to:
- Be the right hand of the project manager within the client service teams of different projects/clients where you monitor budgets, planning, and processes and keep track of the progress of the overall project.
- Oversee the PMO activities and prioritization of tasks and able to coordinate these between multiple teams
- Be the central point of contact for the internal key stakeholders across the project/clients.
- Manage the project administration in our DEPT® Apps project administration for your clients. This includes creating projects, adding orderlines in line with signed contracts, attaching signed contracts/PO documents to the orderlines and adding budgets in DA
- Challenge existing ways of working, and implement improvements where necessary.
- Be responsible for the invoicing process on your clients (create (credit) invoices, review & approve invoices and follow up on overdue invoices)
- Keep track of client team templates – hour pacing, finance sheet, and spend tracker.
- Create intercompany order lines and budgets;
- Check over-/underrun and false bookings on projects, supplier invoices, and costs – as well as assist with the monthly invoicing and closing process.
- Perform weekly checks on missing hours, rebook internal hours and false intercompany bookings
- A critical mindset: You consistently strive for improvement and are open to new ideas and perspectives.
- A results-oriented approach: You are driven by achieving goals and possess strong analytical skills to provide valuable insights. You always keep the project objectives in mind.
- Practical and hands-on mentality: You are proactive and take initiative to get things done. You are also an effective communicator, effortlessly conveying information and ideas.
- Fluent in English
- Preferable experience in project administration
- Ability to work independently and in a team
- You are confident and assertive in expressing your ideas and opinions.
- Quick grasp of tools like Salesforce or other project management tools
- The choice to work where you are most productive: whether that is in one of our offices, or abroad for 13 weeks a year. Rather work from home? No problem! We’ll provide you with the best of class materials, such as a high-quality laptop, monitor, work phone and the necessary furniture.
- Everything to focus on your health: from free bootcamp to yoga lessons, mindfulness sessions, mental health services, serious discounts on sport memberships, healthy lunches at the office, and above all: a safe work environment.
- Great fringe benefits; use of OV-bikes, an NS Business Card and many other goodies.
- You can discover even more employee benefits here.
- A reputation for doing good. DEPT® has been named a Great Place To Work in 2023 – in the Netherlands and has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
- Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
- The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.
- Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities.
WHO ARE WE?
We are pioneers at heart. What does that mean? We are always looking forward, thinking of what we can create tomorrow that does not exist today. We were born digital and we are a new model of agency, with a deep skillset in tech and marketing. That’s why we hire curious, self-driven, talented people who never stop innovating.
Our culture is big enough to cope and small enough to care. Meaning, that with people across 30+ countries, we’re big enough to provide you with the best tools, global opportunities, and benefits that help you thrive. While acting small by investing in you, your growth, your team, and giving you the autonomy to solve our clients problems, no matter where you are in the world.
DIVERSITY, EQUITY & INCLUSION
At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.
Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.
We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.
Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.
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