New Zealand Job Openings

Auckland Council

Project and Business Facilitator

Auckland

FULL TIME

September 17, 2024

The Commercial and Business Development Team is focused on delivering major commercial projects across Tātaki Auckland Unlimited, supporting the organisation to drive outcomes for the organisation and Auckland. The team also operates two of Auckland’s largest film studios, Auckland Film Studio and Kumeū Film Studio.

He angitūtanga: The opportunity
Tātaki Auckland Unlimited (TAU) has an exciting opportunity for a Project and Business Facilitator to join our Commercial and Business Development Team.

The Project and Business Facilitator’s purpose is to provide high quality project coordination and administrative support, lift the organisational capability of the team and make it run smoother and more efficiently, thus delivering better on its project commitments. You’ll manage the teams’ efforts to enable the delivery of projects and business operations. You’ll be responsible for a variety of different activities including project planning and coordination, project delivery, reporting, including financial planning, cross organisation engagement as well as supporting the film studios procurement processes and site managers.

Activities this role includes, but are not limited to:

Leading project planning and coordination, tracking and monitoring across the portfolio of team projects
Support the delivery of project and activities for the team
Work proactively across the team to capture and document financial forecasts, assumptions and actuals
Manage the team business and reporting process in line with organisational process, procedures, and policy
Manage finance/budgeting, procurement, and contract management processes with the team, including planning, monthly forecasting raising POs and using SAP
Management of team admin, diaries and project coordination
Manage contact information, and where appropriate engagement, for key stakeholders, customers and suppliers
Forecast, monitor and report on programmes and project milestones and resource requirements

To view the full position description for this opportunity, please click here.

He kōrero mōu: About you
The role is varied and requires a flexible individual who focuses on supporting the core functions of the team and enhances the quality of their deliverables across key projects. To be successful in this role, you will have…

Bachelor’s degree and/or tertiary qualification(s) in related discipline
3+ years project management or co-ordination experience
Planning, budgeting and reporting experience
Previous experience in the public sector would be an advantage
Previous experience of using SAP and/or Ariba would be an advantage
A full driver’s license.

We will be looking for specific competencies and experience, such as the below:

Ability to deliver a high level of client service with a pro-active approach to problem-solving
Shown ability to deliver a project to completion
Can handle and make sense of information and advice coming from a variety of different stakeholders and channels
Excellent attention to detail and time management skills, including planning and prioritisation
Outstanding communicator
Honest and trustworthy with a high degree of personal integrity
People management, particularly the ability to work successfully in a team, to set goals, working with others to deliver results, building team spirit and supporting others
Committed to becoming an advanced user of TAU’s administrative, financial and reporting tools (SAP, Ariba, Sentient, CRM etc.)
Advanced Excel, Word, Power Point and Outlook expertise
Ability to communicate clearly and concisely across a range of written medium.

Ngā āhuatanga kei a mātou: What we offer

Permanent full-time opportunity
By working for TAU, as part of the wider Auckland Council Group, you'll gain access to many benefits and discounts, including discounted financial services and insurance, entertainment, lifestyle discounts and more.

In addition, you’ll be joining a team of dedicated and respected experts who work on exciting and varied projects in the commercial and business development space – it’s a role where you get to add value and grow at the same time.We are committed to diversity and have a culture built on trust and valuing individual and collective contributions.

Tono Mai: Apply Now!
Applications close: 2 October 2024 - We may close this vacancy early if we receive sufficient applications for the role and choose to progress the role with a particular applicant. If this role is of interest to you, we strongly encourage early submission.
#workingforauckland

Tātaki Auckland Unlimited is an equal opportunity employer (EOE) and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.

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