JOB VACANCY
JOB SUMMARY:
We are seeking an experienced, highly organized, and detail-oriented Executive Assistant to support our Managing Director. The successful candidate will manage complex calendars, schedules, and travel arrangements, as well as handle confidential correspondence and maintain professional relationships with internal and external stakeholders. The ideal candidate will be able to manage multiple tasks, work independently, and have superior attention to detail.
JOB TITLE:
EXECUTIVE ASSISTANT
LOCATION: Lagos Nigeria
WORK STRUCTURE: On-site
INDUSTRY:
Energy company (Upstream and downstream sector)
SALARY: N150,000 -N250,000 (Depending on the experience)
QUALIFICATION:
Bachelor's degree in a relevant field or equivalent experience
Other professional certifications (optional)
EXPERIENCE:
· Previous experience in a similar Executive Assistant role
· Knowledge/experience in the oil and gas industry will be an added advantage.
· Proficient in Microsoft Office Suite and with various office equipment (i.e., printers, scanners, etc.)
Key responsibilities
· Manage the Managing Director's complex calendar, including scheduling and coordinating internal and external meetings, travel, and events.
· Answer and direct all calls, visitors, and emails to the Managing Director.
· Handle confidential correspondence, ensuring the highest levels of discretion and professionalism, and respond to requests from internal and external stakeholders.
· Coordinate travel, lodging, and transportation for the Managing Director, including preparing detailed itineraries, managing logistics, and making all necessary arrangements.
· Prepare and compile reports, presentations, and various other documents for review by the Managing Director, ensuring accuracy and completeness.
· Organize and maintain records, files, and databases using the appropriate software.
· Anticipate the Managing Director's needs, including preparing materials, arranging meetings and documentation, and supporting the Managing Director in various administrative duties.
· Act as a liaison between the Managing Director and internal and external stakeholders, including customers, clients, and investors.
· Manage special projects and other assignments as needed by the Managing Director.
· Managing information flow in a timely and accurate manner
· Error-free memos and letters and paying attention to details
· Ability to determine when to make decisions on behalf of the MD and when to get her involved
· To provide comprehensive support and assistance to the Managing Director in the discharge of her duties
· To ensure that the Managing Director’s decisions and instructions are properly carried out and communicated to the appropriate levels
· Write and prepare memos, letters, and miscellaneous correspondence, exercise judgment, act decisively, and maintain confidentiality
· Uses broad knowledge of the company’s policies, and operations to proactively prioritize, plan, and schedule activities with other executives, key personnel, and outside business contacts.
· Co-ordinate conference and travel arrangements, prepare itineraries and expense reports, and accompany MD when requested.
· Responsible for filing any/all confidential documentation on behalf of the MD
· Manage the Managing Director’s clientele list and follow up when necessary to close out on transactions.
· Any ad-hoc duties as required by the Managing Director.
THE IDEAL CANDIDATE MUST POSSESS THE FOLLOWING SKILLS;
· Excellent organizational skills, with a superior attention to detail and a proactive approach.
· Strong communication and interpersonal skills, with the ability to interact confidently with all levels of the organization.
· Ability to work independently and under pressure, managing multiple priorities in a fast-paced environment.
· Excellent judgment and discretion in managing sensitive and confidential information.
· Willingness to be flexible and adaptable to changing priorities and be available to work outside of regular business hours as needed.
· An analytical thinker with strong conceptual and problem-solving skills
· Meticulous attention to detail with the ability to multi-task
· Ability to meet deadlines
· Ability to work independently and as part of a team
· As excellent eye for details
· Excellent interpersonal skills
We offer a competitive salary and benefits package. If you are an experienced, highly organized individual looking for a challenging and rewarding role in the oil and gas industry, we encourage you to apply.
Qualified candidates should apply through the email address below;
recruitment@bellpointng.com using the job title as the subject of the mail
Job Type: Full-time